Key responsibilities:
1- Coordinate all unit’s IT procurement activities with AO -CO focal point specifically during raising purchase requisitions, tracking delivery of equipment’s and services, raising service entry sheets to confirm receipt of goods and services, and ensuring service provider performance evaluations are done properly.
2- In compliance with relevant rules and procedures, support the related asset management activities to facilitate WFP end to end processes resulting in a timely and quality delivery of SCOPE assets in south of Yemen Operation.
3- Maintain accurate and comprehensive records on asset management activities and provide timely reports and updates both periodically and on request.
4- Provide guidance and advice on relevant policies and procedures to counterparts and WFP partners.
5- Participate a focal point on different physical inventory activities.
6- Disseminate and promote WFP's global policies, standards, and guidance on asset management to all stakeholders.
7- Liaise with internal and external stakeholders to ensure reporting lost and damage assets and processed in accordance with the WFP assets management policy.
8- Responsible to the annual physical inventory verification exercise by checking the accuracy of records and the location of the property.
9- Ensure that all SCOPE assets are recorded in GEMS and regularly update the records.
10-Count and labelling all newly assets with WFP Tags for all equipment’s upon receipt from the supplier.Update non-expendable property inventory record and track its movement.
11-Responsible to work with unit manager to prepare the unit annual procurement plan.
12-Within the specific area of responsibility, prepare and develop technical and user manuals, trainingmaterials, and standard preventative maintenance for IT equipment’s.
13-Prepare and conduct trainings/workshops on assets utilization and to build capacity of relevant WFPpartner in the best storage procedures in the field.
14-Process and manage administrative and financial tasks to contribute to the effective and timelymanagement of resources including invoice tracking to ensure timely payment for services procured bythe unit.
15-Assists deploy and/or disseminate standard SCOPE material, such as, computer hardware and/or software, SCOPE applications, firmware’s, publications, database content, training material, etc.
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience:
Minimum six years of relevant work experience.
Desired Experience:
Language: Fluency (level C) in English language & Fluency (level C) in Arabic language.
The UNITED NATIONS WORLD FOOD PROGRAMME (WFP) is the world’s largest humanitarian organization working towards zero hunger by 2030, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. Powered by the passion, dedication and professionalism of our 20,000 staff worldwide, the United Nations World Food Programme (WFP) works in over 80 countries to bring life-saving food to people displaced by conflict and made destitute by disasters, and help individuals and communities find life-changing solutions to the multiple challenges they face in building better futures. In 2020, WFP assisted 115.5 million people – the largest number since 2012. On any given day, WFP has 5,600 trucks, 30 ships and nearly 100 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.61. We work to enhance nutrition in women and children, support smallholder farmers in improving productivity and reducing losses, help countries and communities prepare for and cope with climate-related shocks, and boost human capital through school feeding programmes. In conflict situations, we bring relief to exhausted populations and use food assistance to build pathways to peace and stability. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.