HR & Admin Assistant

The Organisation

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

We are working towards three breakthroughs in how the world treats children by 2030:

• No child dies from preventable causes before their 5th birthday 
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued. 

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Save the Children International seeks to always be a child safe organization through fulfilling its obligations to the community and through programme implementation carried out by the organization for safeguarding children and to improve the living standards of the child.

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Position: HR & Admin Assistant

Location: Amran

Grade: 5

Contract Length: till Jun (with possibility to renewal)

The Opportunity:

The HR & Admin Assistant will be responsible for providing HR & Admin support such as filing personnel documents, processing leave requests,  ensure the smooth running of the office and ensuring compliance with administrative guidelines.

KEY AREAS OF ACCOUNTABILITY:

HUMAN RESOURCES :

•  Ensure that personnel files are complete and updated as per Save the Children HR filing system.
• Follow up the staff attendance sheet and maintain the records.
• Perform other related duties as required. Assist in advertisement of positions
• Responsible for advising recruiting managers on writing job descriptions, Vacancy Authorisation Forms and interview questions. Responsible for advertising o recruitments, taking part in interviews and carrying out pre employment checks.
• Communicate payroll actions to the Area Office HR accurately and on time.
• Ensure that HR-related policies and procedures are shared across the field and are understood and complied with.
• Make appointments with the candidates;
• Assist in Organizing recruitment tests;
• Assist in keeping recruitment file updated.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, equal opportunities and other relevant policies.
• Ensure that confidentiality related to staff issues and HR matters is upheld according to the best practises of Save the Children.
• Follow up the handover for the leave staff.
• Any other tasks given to.

ADMINISTRATION

• Assist in updating the Amran office inventory list.
• Assist in running the Admin store (Stationery, office supplies, cleaning materials, generators spare parts, furniture).
• Assist in preparing the day-to-day activities by providing office needs, supporting program staff.
• Assist in filing and archiving Admin documents (lease agreements, lawyer documents, inventory, monthly reports, admin staff leaves, property tax, framework agreements etc.).
• Assist in preparing the monthly reports on Amran Rents, hotel booking, translation, Admin store etc.
• Assist in preparing the monthly payment requests for vendors (rents, translation, hotels, generator maintenance and others.
• Assist in following up on the daily office keepers’ work and needs.
• Assist in following up on the daily gardener’s work and needs.
• Assist in preparing the timesheets of office keepers and gardeners as well as their different kinds of leave.
• Perform other duties assigned by the Office Program Manager

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency
• Commitment to Save the Children Values

Qualifications and Experience:

•  University degree preferably in management.
• HR management experience. INGO experience preferred.
• Excellent computer skills, Microsoft Office Suite and Microsoft Windows OS.
• Excellent written and spoken in English and Arabic.
• Good organizational skills.
• Should have interpersonal skills.
• High integrity and the ability to work with confidential information.
• The ability to multi-task and deal with sensitive issues with diplomacy and discretion

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers/apply

“Save the Children is an equal opportunity employer. Women are strongly encouraged to apply”

The Organization
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:
· No child dies from preventable causes before their 5th birthday
· All children learn from a quality basic education and that,
· Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
Application Information:
Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.