Job Description
LOCATION: Aden, Yemen
REPORTING TO: Grant Manager
ROLE TYPE: Full time, fixed term contract, one year contract.
CLOSING DATE: 02nd of Nov 2024.
ABOUT ARK
ARK is a social enterprise, empowering local communities through the provision of agile and sustainable interventions to create greater stability, opportunity and hope for the future.
We believe that strong, resilient communities are the foundation of local, national, regional and international development and stability – and ultimately a safer, peaceful and more prosperous world. At ARK, we have delivered research and programmatic interventions validating this approach in over twenty countries since 2008. As a social enterprise we work in partnership with communities, our donors, and other implementers to build local capacities, generate opportunity and bring about sustainable change.
Learn more about our impact here: https://www.ark.international/impact
PURPOSE OF POSITION:
The Grants Officer will support the subawards component of ARK's two USAID-funded cooperative agreements implemented in Yemen. The Grants Officer is responsible for supporting with subrecipient selection, contracting, and management in compliance with ARK and donor policies and procedures. They will also support with subrecipient capacity building and day-to-day mentoring. The Grants Officer will own the relationship with the project sub-awardees from selection to close-out.
KEY RESPONSIBILITIES:
Support with in-country (Yemen) subrecipient selection, contracting and management, including:
- Support the project team with compliant documentation of the subrecipient selection process in Yemen.
- Support with subrecipient risk assessment/ organizational capacity assessment process and compliant documentation.
- Ensure proposed sub-recipients meet all applicable eligibility requirements, including, but not limited to, sam.gov registration and vetting requirements.
- Draft subrecipient agreements and provide guidance to project staff on USAID-specific compliance requirements.
- Lead on reconciliation of subrecipient monthly financial reporting and reimbursement requests, checking supporting documentation for compliance.
- Lead on subrecipient spend projections, liaising closely with the Senior Grants Officer and Finance Department.
- Ensure timely programmatic sub-awardee reporting and compliance with prime award terms and conditions.
- Support with subrecipient capacity building (compliance, procurement, HR, audit), including delivering training to subrecipients on USAID compliance.
- Support with performance monitoring of the sub-recipients and raise issues affecting project compliance and/or subaward progress.
- Maintain accurate and up to date grantee files (electronic), readily available for internal and external audits and review.
- Maintain a subaward tracker, ensuring regular internal distribution and visibility for all stakeholders.
- Submit subrecipient reimbursement requests in a timely manner.
- Support with compliant close-out of subawards.
- Provide guidance to project staff on USAID specific compliance requirements pertaining to subaward administration.
