How can you make a difference?
Reporting to the Head of Field Office and under the technical direction of the Head of Finance and Head of Management Services, you will be responsible for:
1. Manage the existing back-office resources in the Dnipro Area (e.g. Finance and Management Services) including coordination with Country Office technical units and estimate new requirements aiming at efficiency, cost- effectiveness and timeliness of operations and services.
2. Monitor the compliance of services and facilities related to Occupational Safety and Health (OSH) to proactively identify hazards and provide recommendations for action.
3. Coordinate with other teams to ensure that all Finance and Management Services activities are being performed efficiently and in line with the needs of the wider team.
4. Promote a culture of environmental sustainability by role modelling actions that drive sustainability in all activities.
5. Utilise digital tools and applications to their fullest potential collaborating with technical experts to effectively adopt and adapt innovative technologies, thereby enhancing operational workflows and customer service
6. Provision of inputs to the country office business processes mapping and implementation of the internal standard operating procedures (SOPs) and other services under their supervision.
7. Oversee the procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, and their preliminary evaluation.
8. Oversee the preparation of the Purchase Orders (POs) and other documents for travel activities and others as requested by the supervisor.
9. Contribute to and implement WFP country plans, aligned with WFP CO strategies and policies to facilitate efficient and effective administration service.
10. Develop annual plans, and contribute to longer-term strategies and improvements to policies, systems and procedures to ensure services provided support WFP strategic objectives and are in compliance with corporate policies, standards, regulations and processes.
11. Administrative support to conferences, workshops, and retreats.
12. Lead on processing and management of invoices and payments related to facilities, common premises, maintenance works etc.
13. Lead on the preparation of the budget, and provision of information for audit.
14. Oversee tracking and collating data to support others to improve policies, systems and procedures to minimise financial risks, improve the efficiency and effectiveness of operations, and ensure services are aligned with business objectives.
15. Support the report on key data for financial status and outcomes of projects in accordance with corporate governance requirements, ensuring accuracy, deadlines, and accounting processes are complied with in close coordination with the Finance team based in Kyiv.
16. Monitor budgets, and carry out forecasting for new and ongoing projects according to established corporate procedures and requirements.
17. Conduct oversight field missions to identify gaps, provide advice, and propose solutions in the relevant services or products of responsibility.
18. Others as required.
To join us in saving lives, changing lives, you will have:
Education: Advanced University degree in Finance, Business Administration, Accounting, or related fields, or First University degree in the same subject(s) with additional years of related work experience plus membership in an internationally recognized professional accountancy body such as the Association of Chartered Certified Accountants (ACCA), Institute of Certified Public Accounts (ICPA) or equivalent.
Experience: Six or more years of post-graduate professional experience relevant to the assignment with a focus on general administrative work.
- Minimum of two years at a managerial level (team supervision)
- Exposure to the international environment, complex operations, and hardship environments
Knowledge & Skills:
- Experience in administration and finance
- Has experience in leading a team
- Has experience managing financial transactions. Budgeting, planning, and implementation management preferably managing back-office services
- Has experience in emergency operations
- Full computer literacy on Windows and MS Office is mandatory.
- Knowledge of an ERP system (SAP or equivalent) is an advantage
Language: Fluency (level C) in both in English and Ukrainian languages.
The UNITED NATIONS WORLD FOOD PROGRAMME (WFP) is the world’s largest humanitarian organization working towards zero hunger by 2030, saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change. Powered by the passion, dedication and professionalism of our 20,000 staff worldwide, the United Nations World Food Programme (WFP) works in over 80 countries to bring life-saving food to people displaced by conflict and made destitute by disasters, and help individuals and communities find life-changing solutions to the multiple challenges they face in building better futures. In 2020, WFP assisted 115.5 million people – the largest number since 2012. On any given day, WFP has 5,600 trucks, 30 ships and nearly 100 planes on the move, delivering food and other assistance to those in most need. Every year, we distribute more than 15 billion rations at an estimated average cost per ration of US$ 0.61. We work to enhance nutrition in women and children, support smallholder farmers in improving productivity and reducing losses, help countries and communities prepare for and cope with climate-related shocks, and boost human capital through school feeding programmes. In conflict situations, we bring relief to exhausted populations and use food assistance to build pathways to peace and stability. For its efforts to combat hunger, for its contribution to bettering conditions for peace in conflict-affected areas and for acting as a driving force in efforts to prevent the use of hunger as a weapon of war and conflict, WFP was awarded the Nobel Peace Prize in 2020.