Job Description
To ensure a smooth and efficient operation of the Zoological department in relation to company core process. The role impacts on the opening of the leisure facility, creating smiles and closing the leisure facility.
This position supports the Zoological department with various administrative tasks such as meeting room bookings and minutes,; colleagues file management, filing paper works and updating various databases, correspondence and liaising with other departments.
Job Scope:
- Handling and responding/processing incoming calls and correspondence
- Drafting letter, emails, and standard reports and preparations many of which will be standard templates
- Organizing meetings, briefings and internal department events including invitations, room bookings, catering requests
- Taking and distributing meeting minutes
- Raising purchase requests and subsequently following up on approvals, delivery and payment
- Keeping the relevant stationary stock for the department and handling stationery requisitions as required
- Handling any filing required in the department and ensuring that necessary documents and records are updated and filed correctly
- Processing various departmental forms including leave requests, expense reimbursements and business travel authorizations
- Updating any regular trackers, Excel sheets or reports and publish it to areas of the business as required.
- Updating any timekeeping/attendance records as required (not including actual scheduling and approvals of overtime)
- Assisting colleagues that will be based in US as well as the new arrivals Level 0-7 (introduction, stationary, IT requisition, uniforms)
- Any other admin work as required by the department
- Work closely with Human Resources (HR) and Training & Development (T&D) to ensure colleagues are informed of any training, HR requirements.
Job Essentials:
- Higher Secondary or equivalent
- Minimum 1 year experience in a similar role
- Detailed oriented and highly organised
- Proficiency in Microsoft Office (Word, Excel & PowerPoint)
- Strong ability to manage multiple tasks
- Excellent written and oral communication skills
- Demonstrated ability to work independently, as well as interface successfully with various colleagues and suppliers
