ZAZEN ONE Annual maintenance contract for Generator services ( 01 Jan 2025 -31 Dec 2027)
Contract Posted On: December 19, 2024 Closing On: December 26, 2024 Asset Description:
Generator – 1 no. Generator Brand- FG Wilson Generator Rating- 250kVA
Service Frequency:
QUARTERLY – 4 times / year 1 time Auto Start/Stop test with ON LOAD (Full Load ) 4 times Manual Start/Stop test on NO Load condition Emergency Calls- 12 times / year
Consumables and Spare Parts:
Non-Comprehensive Requirements during the tenure shall be quoted separately with the best quality and competitive market rate. Maintain a reasonable inventory of essential spare parts for maintenance and services falling within the scope of services. PPM consumables shall be included in the service.
Emergency Response:
Priority 1 – Emergency:
Immediately (Within 1 hour)
Incident requires urgent interference.
Priority 2 – Urgent: Within 2 hours
Poses a threat of personal injury, equipment damage, or serious disruption of operations.
Priority 3 – Expedited:
8 Hours
Something that is not classified as urgent but needs to be resolved speedily e.g. a situation that reflects poorly on the Client.
Priority 4 – Scheduled: 24 Hours
Non-urgent to operations. Date scheduled, chargeable works requiring prior client approval
Note: Technical assistance via phone calls shall be provided to the building security or FM the team immediately if required.
General Terms:
Cost of the consumable materials/spares like Lube oil, Lube Oil filter, Diesel fuel filter, etc., shall be included in the proposal. Oil & Filters will be replaced for ONE Time during 12months from the commencement date, either for 250 engine run hours or after 11months from previous replacement. Services offered under this Agreement shall be in accordance with the equipment Manufacturer’s standard service instruction/practices.
Scope of Work:
GENERAL VISUAL INSPECTION CHECK MACHINE CLEANLINESS CHECK FOR LEAKAGES CHECK BATTERY CHARGER CHECK RADIATOR CHECK AND TOP-UP COOLANT CHECK COOLANT TEMPERATURE CHECK OIL PRESSURE CHECK / CHANGE ENGINE OIL CHECK AIR FILTER / CLEAN CHANGE OIL FILTER CHANGE FUEL FILTER CHANGE AIR FILTER ELEMENT CHECK BELTS / REPLACEMENT CHECK BELT TENSION / ADJUST CHECK CONTROLLER CHECK ATS PANEL CHECK GAUGES & INDICATORS CHECK FREQUENCY, VOLTAGE & RPM CHECK / TOP-UP BATTERY WATER CHECK SOUND LEVEL CHECK EXHAUST SYSTEM CHECK CABLES AND HOSES CHECK ANTI VIBRATION MOUNTS CHECK EMERGENCY OPERATION LUBRICATE NECESSARY POINTS CHECK ENGINE AND ALTERNATOR ON MANUAL MODE CHECK ENGINE AND ALTERNATOR ON LOAD CHECK CONTROLLER IN AUTO MODE CHECK ATS PANEL IN AUTO MODE CHECK the MAIN INCOMER BREAKER FOR ATS CHECK COOLING DOWN TIME AFTER LOAD
Safety Policy:
Work Force shall be provided with proper uniform, hand gloves, face mask, and other safety equipment to be used while duty. Shall take special care to seclude the area of our work by proper partition and provide signboard in the area of work. Clean the area completely after completion of the work and never leave tools, waste, etc. at the worksite. The vendor is solely responsible for any liability that may arise due to the injury sustained to its employees during the course of their work under this agreement.
NOTE TO VENDORSAs per the rules, all vendors supplying services in the Emirate of Dubai must have trade license issued by relevant authority in the Emirate of Dubai. Before you apply for any job in the Emirate of Dubai, please make sure to comply with regulatory requirements. Failure to do so can result in stoppage of funds through Escrow Account. *HOAM bears no liability towards any payment that is withheld by the Escrow Operator.
b. consider all risks, contingencies and other circumstances relating to the delivery of the Requirements and include adequate provision in its Proposal to manage such risks and contingencies. c. document in its Proposal all assumptions and qualifications made about the delivery of the Requirements, including any assumption that HOAM or a third party will deliver any aspect of the Requirements or incur any cost related to the delivery of the Requirements. 12. HOAM will convene an evaluation panel comprising members chosen for their relevant expertise and experience. In addition, HOAM may invite independent advisors to evaluate any Proposal, or any aspect of any Proposal. a. each Vendor’s understanding of the Requirements, capability to fully deliver the Requirements and willingness to meet the terms and conditions of the Proposed Contract 22. HOAM will advise Vendors if they have been shortlisted or not. Being shortlisted does not constitute acceptance by HOAM of the Vendor’s Proposal, or imply or create any obligation on HOAM to enter into negotiations with, or award a Contract for delivery of the Requirements to any shortlisted Vendor/s. At this stage in the RFP process HOAM will not make public the names of the shortlisted Vendors.
1. All enquiries regarding the RFP must be directed to HOAM’s Point of Contact.
2. Vendors must not directly or indirectly approach any representative of HOAM, or any other person, to solicit information concerning any aspect of the RFP.
3. Only the Point of Contact, and any authorised person of HOAM, are authorised to communicate with Vendors regarding any aspect of the RFP. HOAM will not be bound by any statement made by any other person.
4. HOAM may change the Point of Contact at any time. This notification may be posted on the system.
Where a Vendor has an existing contract with HOAM then business as usual communications, for the purpose of managing delivery of that contract, will continue using the usual contacts. Vendors must not use business as usual contacts to lobby HOAM, solicit information or discuss aspects of the RFP.
6. Each Vendor must accept and adhere to the Conflict of Interest declaration in the Response Form and must immediately inform HOAM should a Conflict of Interest arise during the RFP process. A material Conflict of Interest may result in the Vendor being disqualified from participating further in the RFP.
7. Vendors must not attempt to influence or provide any form of personal inducement, reward or benefit to any representative of HOAM in relation to the RFP.
8. A Vendor who attempts to do anything prohibited may be disqualified from participating further in the RFP process.
9. HOAM reserves the right to require additional declarations, or other evidence from a Vendor, or any other person, throughout the RFP process to ensure probity of the RFP process.
10. Vendors must not engage in collusive, deceptive or improper conduct in the preparation of their Proposals or other submissions or in any discussions or negotiations with HOAM. Such behaviour will result in the Vendor being disqualified from participating further in the RFP process. In submitting a Proposal the Vendor warrants that its Proposal has not been prepared in collusion with a Competitor.
11. HOAM reserves the right, at its discretion, to report suspected collusive or anticompetitive conduct by Vendors to the appropriate authority and to give that authority all relevant information including a Vendor’s Proposal.
12. HOAM and Vendor will each take reasonable steps to protect Confidential Information and, without limiting any confidentiality undertaking agreed between them, will not disclose Confidential Information to a third party without the other’s prior written consent.
13. HOAM and Vendor may each disclose Confidential Information to any person who is directly involved in the RFP process on its behalf, such as officers, employees, consultants, contractors, professional advisors, evaluation panel members, partners, principals or directors, but only for the purpose of participating in the RFP
