Do you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us! We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions.
In the United States, the world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment.
The Admin Supervisor is responsible for preparing, assembling and packing orders, ensuring that client vehicles, equipment and tools receive high-quality service in accordance with the organizational needs to comply with business objectives in the short, medium and long terms and in accordance with the Integrated Management System.
● Establishing an efficient filing system, document control and data entry
activities including:-
○ Time sheets, KPI reports, planned/unplanned leave and manpower
resources.
● Work closely with the Workshop Supervisors in updating and monitoring vehicle
inspection reports and fuel data management.
● Monitoring of the vehicles GPS System on a daily basis and notify any
irregularity to the relevant departments.
● Coordinate and follow up with site supervisors, supply chain to ensure timely
delivery of required equipment, materials and supplies.
● Petty cash management.
● Act as a point of contact for communications with different departments/parties
in regards to site visitor access, material exit/entry passes, and any other
related communications.
● Posting and maintaining office policies and procedures in coordination with
HR/QHSE Managers and in accordance with the VESE Integrated
Management System.
● Handling office tasks, such as filing & printing, generating reports and
presentations and setting up for meetings.
● Updating and maintaining dashboard and KPI reports, including, timesheet,
vehicles registration, third party certificates and PPM schedule.
● Diligently perform any other reasonable work or related tasks at the request of
the Workshop Manager/nominee.
● Manage and oversee the accurate reporting and issuing of work orders into the
CMMS system.
● Manage and maintain the asset register.
● Issue the service request into the financial system.
● Responsible for housekeeping of the workshop, welfare and office areas
ensuring that they are tidy and free of obstructions.
● Conduct toolbox talks and any localized training as required.
● Ensure that all the work has been carried out as per user concerns and
company’s maintenance schedule and in other cases liaise with
Mechanical/Electrical Supervisor for resolution.
● Ensure Job quality, hand over to the user and follow up once the Job is
completed.
● Close the work order in time with labour, parts, consumables and sublets
posted with high degree of accuracy.
● Diligently perform any other reasonable work or related tasks at the request of
The Workshop Manager/nominee.
● Knowledge of administrative and clerical procedures and systems.
● Scheduling and planning.
● Administrative writing and reporting skills.
● Innovative, attention to details and continuous improvement mindset.
● Effective problem identification, problem solving and improvement
implementation.
● UAE valid light vehicle driving license is an advantage.
Hold a relevant educational qualification from a well recognized and reputable
academic institution fit for the required job function.
● At least 3 years of proven experience in the same field with at least 3 years in
supervisory level.
NEED TO START IMMEDIATELY FROM OCT 25, 2024
PREFERENCE FOR CANDIDATES WHO CAN JOIN IMMEDIATELY