To provide the administrative support required for the Transport function under the direction of the Controllers and Manager to include the management of assets and safety records, coordination of oversees Transport Operations and compilation of Transport related records ensuring the completion of all related activities in a timely and efficient manner
Job Outline:
- Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment
- Implements departmental policies, processes, procedures and provides instructions to the team on the day of operations
- Implements day-to-day operations assigned and ensures compliance with the established standards and procedures
- Acts as the focal point for coordinating any new/change bus request, staff concerns and responds to individual and sections SOPs visa calls or emails
- Attends to staff transport concerns and complaints to ensure that they are solved or transfer them to the concerned manager
- Coordinates operational activities to include setting up meetings, working on the recognition programs, analysing trends and developing reports to be reviewed by the Controller / Manager
- Verifies and records maintenance invoices received from service provider, conducts analyses on the reconciliations of these invoices on a monthly basis
- Liaises with the Shift supervisors to perform random checks towards invoiced spare parts record same in SharePoint
- Updates the Crew Trip Slips in CAB (Contracts and Billing) systems on daily basis to ensure that all accounts are settled in a timely manner
- Gathers and enters data to maintain departmental records and databases as appropriate, establishes and maintain files and records for the office