Job Description
- JOB PURPOSE
The jobholder is responsible to lead the Site Contracting Team to support the acquisition planning, pre-award and post-award administration for all Ruwais Site Contracts; Maintenance Service Contracts, CAPEX Projects, Operations, HSE, Inspection, Procurement & Site Supply Chain, to ensure HSE compliance & quality control and deliver products/services as per operational plans & within planned budget.
This role includes; leading the contact acquisition planning and administration of OEM Service Agreements, Baseline & Plant Support Service Agreements, Call-Out Agreements, Shared Service Agreements and Services Agreements against approved investments (IAF); with estimated annual budget of 50 Million USD all under Maintenance jurisdiction, while encompassing activities such as pre-contracts planning, pre-tendering support, tendering & technical evaluation support, service execution/contractor performance management, contracts variation & cost control, and any other post-award contracts administration in general
KEY ACCOUNTABILITIES
JobSpecificAccountabilities
Acquisition Plan & Pre-Contract Planning
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- Coordinate with all relevant End Users Department at site on the planning and development of Yearly Acquisition Plan
- Manage planned workout on requested outsourced services to determine if the requested services are available in-house or can be synergized with other contracts
- Manage readiness & Acquisition Plans of Service Agreements for PP5 & 84 projects, plant modification projects & future growth projects by fostering good collaboration with asset owners, good understanding of PESTLE changes and its effect on the outsourced services
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- Identify, evaluate and plan acquisition of services against any CAPEX investments that are crucial to ensure asset integrity, HSE compliance and are strategically best fit to meet functional & organizational strategic objectives
Pre-Award Support
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- Manage the pre-qualification, technical evaluation and technical clarifications during bidding in coordination with the relevant end user
- Manage and coordinate with Head Office Procurement Department on issuance of new contract requests, variations, extension of time, etc., in accordance with prevailing corporate policies & procedure
Budgeting & Cost Control
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- Coordinate and manage the estimation for new contracts budget taking into consideration lessons learnt, future requirements, and actual expenditure of the previous contract
- Manage contracts committed amount vs actual expenditure (including "Provisional Sum")
- Manage any cost savings opportunity
- Manage proper tracking and control of contract validity and coordinate with end user department on budget availability before raising any CR in SAP
Post-Award Contractor Performance Monitoring
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- Manage regular weekly/monthly performance evaluation and other necessary meetings with Contractors and to provide interface support on Borouge end user's department representative and contractor site coordinator/head office representative
- Develop negotiating plans and participate in direct negotiations and contract's scope clarification when claims/disputes arise during execution
- Oversee contractor's performance are in accordance to the contract's scope of work, including evaluating and endorsing contractor's achievement on agreed KPI
Post-Award General Contract Administration
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- Manage the accuracy, adequacy, and integrity of the contracts technical related documents (i.e. SoW, BOQs, specifications, etc)
- Manage Contracts database, correspondence, MOM, Site Instructions, invoices. monthly reports, Contractor's KPI achievement reports, etc, during post award cycle
- Manage the review of Contract and provide feedback to ensure alignment of appropriate clause provisions are included in the general, special, and pricing conditions of the Standard Contract Forms
- Manage regular audit of contractor's camp and site facilities, HSE record & other documentation in