Job Description
Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.
We are currently recruiting for a Team Assistant / Executive Assistant for our client to be based out of their Abu Dhabi office.
Job Purpose:
To provide professional secretarial and administrative support for our Client's Directors within the Executive team and the Business Unit team.
- Manage diary, schedule meetings, and ensure preparation and attendance.
- Review and address incoming emails/correspondence independently when appropriate.
- Organize travel arrangements with necessary approvals and assessments.
- Handle phone communications with internal, client, and supplier contacts.
- Manage expense claims and approvals for the Director.
- Maintain timesheets for the Director and their leadership team.
- Coordinate internal and external meetings, prepare materials, take minutes, and track actions.
- Expedite delegated tasks from the Director.
- Assist with planning and reviewing the Director’s schedule to meet commitments and goals.
- Handle ad hoc projects requiring research and data collection.
- Prepare presentations and reports for various audiences, ensuring quality.
- Compile reports and coordinate timely submissions.
- Maintain filing systems and controlled documents.
- Implement and manage processes according to company policies.
- Communicate with senior clients and stakeholders on behalf of the Director.
- Liaise with senior management internally for the Director.
- Build relationships with other PAs and the Admin Team.
- Organize periodic events.
- Provide support to other Directors and Senior Management as needed.
