Senior Project Manager

1.   JOB PURPOSE The Project Manager is responsible for pitching for new tenders, preparing Technical and Commercial Proposals, Client Facing, and delivery stage of the assigned projects/RFPs by Class Act. 2.      JOB ACCOUNTABILITIES 1 PITCHING PHASE·      Tender Review: Analyze the assigned Tender/RFP and formulate appropriate and relevant queries to seek clarifications from the client, including branding guidelines, floor plans, and technical aspects necessary for preparing a competitive technical and commercial proposal. ·      Client Communication: Maintain regular communication with clients to build strong relationships and gain a deeper understanding of their quality and budget expectations. ·      Brief Designers: Provide clear, concise briefs to designers, outlining project objectives, client requirements, and key deliverables.·      Create Mood Boards: Develop and present mood boards to guide the creative process and align design concepts with project vision.·      Creative Oversight: Collaborate closely with designers to ensure their creative direction aligns with client expectations regarding aesthetics, functionality, and brand identity.·      Cost and Production Alignment: Monitor design progress to ensure it adheres to budget constraints and production feasibility, making necessary adjustments to meet cost and manufacturing requirements.·      Project Updates: Provide management with updates on received clarifications to initiate project design. ·      Supplier Quotations: Obtain a minimum of three quotations from different suppliers for the same service.·      Timeline and Strategy: Collaborate with management to establish timelines and strategies for obtaining designs, technical specifications, and costs to ensure timely tender submission. ·      Team Delegation: Delegate responsibilities among team members in consultation with management to meet submission deadlines. ·      Proposal Preparation: Prepare technical and commercial proposals for each assigned project, adhering to Class Act standards. Detail sizes and materials based on obtained technical specifications.  ·      Cost Review and Negotiation: Review all provided costs for the commercial proposal, negotiate with suppliers to reduce costs, and include estimates for freelancers, accommodation, and transportation expenses. ·      Proposal Submission: Submit technical and commercial proposals to the Client, upon final approval from management.   2 CLIENT FACING & NETWORKING ·      Strengthen relationships with existing clients through regular communication and exceptional service. ·      Approach new clients to expand business opportunities and foster growth.  3 Event Confirmation & Delivery·      Budget Finalization: Finalize budget details with the client following management approval. ·      Client Confirmation: Obtain the LPO and official confirmation from the client before commencing project preparations/setup. ·      Artwork and Design Approvals: Coordinate with the client to obtain written approvals for final artworks and designs. ·      Team Formation: Formulate an in-house and freelancer team (where necessary), create the shift schedule, subject to final approval from management. ·      Project Briefing: Brief the assigned project team in advance, ensuring clarity on job tasks and responsibilities. ·      Deliverables Finalization: Finalize project deliverables with the production manager and senior operations officer. ·      Technical Drawings: Coordinate with the Management to finalize the technical drawings. ·      Production Supervision: Supervise the production process in collaboration with the Production Manager.·      Permits Acquisition: Ensure all necessary event and access permits are obtained. ·      Health and Safety Compliance: Ensure compliance with all health and safety measures on-site. ·      Project Oversight: Oversee the entire project buildup and execution.  4  Post Event Responsibilities·      Post-Event Review: Conduct post-event reviews to analyze project success, gather client feedback, and identify areas for improvement. ·      Post-Event Report:Prepare a comprehensive post-event report detailing the event execution, challenges encountered, and recommendations for future projects. The report should provide insights and actionable feedback to improve client satisfaction and project outcomes.