Job Description
Job Purpose
The job holder will manage activities related to contract administration and contract management in accordance with contractual requirements and Company Policy.
Key Accountabilities:
- Develop, recommend, negotiate and administer contracts and proposal including evaluation and awarding bids; and ensure fulfillment of all the terms and conditions including documentations required from the contractors during pre-selection and finalization processes of the contracts.
- Co-ordinate all aspects of contract preparation, tendering, evaluation and award in line with the technical requirements and specifications, and incorporating specific HSE, QA/QC, project controls, and document controls requirements to align with project objectives.
- Prepare final draft contract for the award purpose ensuring that the results of any negotiations or recommendations agreed internally are reflected therein.
- Prepare NTP (Notice to Proceed) and manage the co-ordination of the sign-off by all authorized signatories in compliance to policy.
- Manage contract changes and variations, ensuring these are timely agreed and formalized as per contractual terms and conditions and company's procedures.
- Review RFP’s (Requests for Proposal) to ensure that the same are in compliance with the specific Project/Package requirements, DHRE guidelines, standards, procedures and policies.
- Co-ordinate any qualifications with the various DH Legal Team’s and DHRE stakeholders to ensure agreement of all parties as to DHRE’s position with regard to such qualifications.
- Conduct thorough analysis and investigations necessary to determine claims exposure and recommend appropriate settlement strategies and action plans.
- Review the performance of contractors (with the Project Delivery Team) and consultants (with the Project Development Teams) on periodical basis to ensure contract performance and compliance throughout the contract life including up to contract closeout (with the Delivery and Commercial Teams).
- Assist in dispute resolution, cost management during the project execution and administration of change orders and claims.
- Provide support to section head in implementing policies, procedures and templates that will advance the department’s mandate of value-added contractual support in line with DHRE policies and procedures.
- Keep abreast of market influences and trends and provide advise as and when required to support contract management.
- Ensure that the Project and Department follow and adhere to the DOA and other instructions that the Business implements and directs the Departments to use. Ensure that the latest and most recent DOA is in place and to implement with policies, procedures, processes and controls of contracts/tenders at all levels.
Qualifications, Experiences, Skills:
- Implementation and adherence to Contract Administration including quality and contract compliance along with management and administration of contracts.
- Management and development of internal contracts team.
- Effective utilisation and management of external cost / commercial consultants.
- Coordination and support with all DHRE stakeholders regarding meetings, reports etc.
- Settlement of all pending variation orders, claims and disputes in a timely manner. Minimized supplier/contract disputes
Job Specific Skills:
- Bachelor’s degree in Contracts Management/B.Sc. Quantity Surveying or related field; Master’s degree preferred
- Certified Contract Manager (CCM) / Professional Contract Manager (PCM) / Certified Public Procurement (CPP)- preferred
- Strong knowledge and skills in Project Management, Quantity Survey and Risk Management.
- Strong understanding of contract law, construction law, and relevant professional qualifications
