Senior Management Assistant EMC

Calendar Management - scheduling & booking of meetings/venues/confirmations. Consolidating action points and minutes of the meetings where required. Screening of phone calls and taking messages for the SVP GM EMC as required. Plan and coordinate all travel bookings (flights, accommodation, visas) and meetings for the SVP GM EMC and department members as well as for summits and global meetings. Expense claims forms and follow up will be a part of this requirement. Document management – support in the administration or compilation of reports/presentations/correspondence, coordination of documents for signature and filing. Liaise with employees/clients and stakeholders and undertake additional related administrational duties as required. Coordinating special projects given as personal targets. Coordinating and organizing temporary staff, new staff inductions within departments and support travel management (through Concur) which are organized at EM hub level with stakeholders who come for summits/workshops. To support preparation of contents for meetings and conferences by writing, formalizing and fine-tuning PowerPoint, Word documents and excel worksheets. Follow up on the commitments of direct and indirect reports of the directors regarding deliverables and timelines. Discreet and confidential handling of sensitive company information. Leading direct report – (Management assistant EMC) Knowledge, Skills and Abilities : Job Title: Senior Management Assistant EMC Location: Dubai