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ADMINISTRATION · Dubai
Senior Executive Assistant - Level Shoes
INSPIRE | EXHILARATE | DELIGHT
For over six decades, Chalhoub Group has been a partner and creator of luxury experiences in the Middle East. The Group, in its endeavour to excel as a hybrid retailer, has reinforced its distribution and marketing services with a portfolio of eight owned brands and over 300 international brands in the luxury, beauty, fashion, and art de vivre categories. More recently, the Group expanded its expertise into new categories of luxury watches, jewellery, and eyewear.
Every step at Chalhoub Group is taken with the customer at heart. Be it constantly reinventing itself or focusing on innovation to provide luxury experiences at over 750+ experiential retail stores, online and through mobile apps, each touch point leads to delighting the customer.
Today, Chalhoub Group stands for 14,000 skilled and talented professionals across seven countries, whose cohesive efforts have resulted in the Group being ranked third in the Middle East and first in Saudi Arabia as a Great Place to Work®.
To keep the innovation journey going, the Group has set up “The Greenhouse”, which is not just an innovation hub, but also an incubator space and accelerator for start-ups and small businesses in the region and internationally. This is just one of the several initiatives taken by the Group to reinvent itself, catalysed by forward thinking and future-proofing. The Group has also been embedding sustainability at the core of its business strategy with a clear commitment towards people, partners and the planet, and by being a member of the United Nations Global Compact Community and signatory of the Women's Empowerment Principles.
What you'll be doing
Our Senior Executive Assistant will be the first point of contact for all Level Shoes’ CEO inquiries. She/He will be responsible for curating and maintaining the day-to-day diary of the CEO.
Efficiently manage the CEO’s diary, appointments, and scheduling, ensuring alignment with priorities and business commitments. Proactively track deadlines and key deliverables, keeping the CEO informed and prepared. Ability to coordinate complex international travel arrangements Always ensuring that tasks are completed accurately and on time; ensures to audit all international travel plans and weekly agendas Ensures to always take MOM in key meetings; follows up on key action points to make sure CEO is on track with deadlines and any actionable. Able to adapt to managing complex schedules and knowing what to prioritize. Screen incoming calls and correspondence and respond independently when required. Liaise with relevant individuals, departments, and external customers and suppliers on CEO’s requests and submissions. Skilled in decision-making and problem solving to enhance CEO productivity and operational efficiency. Assist in presentations and other reports and documents as needed. Manage in coordination with travel department travel plans, itineraries, expenses. Proof reading of material (emails, documents, social media posts, etc) and handling all digital archiving of documents, records, and reports. Perform general office duties such as ordering supplies, maintaining records management systems. Ability to liaise with IT and Tech, ensuring all meeting rooms are prepared ahead of schedule. Comfortable with high level of flexibility due to various time zones that CEO covers mainly across GCC, US and EU.
What you’ll need to succeed
Experience in handling C-suite/senior level executives, preferably in the fashion industry. Additional languages are always a bonus, but the skillset/personality is more important. Very organized and comfortable in multi-tasking. Handle confidential and sensitive information with highest level of discretion. Proven experience as an Executive Assistant supporting senior leadership. Background in project management, coordination would be an advantage. Ability to manage multiple priorities, drive key initiatives, and support high-level decision-making in a fast-paced environment. Adaptive, Pro-active, Solution oriented. Excellent written and verbal communication skills. Ability to work under pressure. Management of stakeholders. Proficient in Microsoft Tools.
What we can offer you
With us, you will turn your aspirations into reality. We will help shape your journey through enriching experiences, learning and development opportunities and exposure to different assignments within your role or through internal mobility. Our Group offers diverse career paths for those who are extraordinary, every day.
We recognise the value that you bring, and we strive to provide a competitive benefits package which includes health care, child education contribution, remote and flexible working policies as well as exclusive employee discounts.
We Invite All Applicants to Apply
It Takes Diversity Of Thought, Culture, Background, Differing Abilities and Perspectives to truly Inspire, Exhilarate and Delight our customers. At Chalhoub Group, we are committed to inclusion and diversity.
We welcome all applicants to apply and be part of our exciting future. We ensure equal opportunity for all our applicants without regard to gender, age, race, religion, national origin or disability status.
Department Role Executive Assistant Locations ADMINISTRATION · Dubai
Senior Executive Assistant - Level Shoes
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