Job Description
Company Overview: Dubai Holding Group Services is a multi-faceted organization that provides comprehensive support services across the Dubai Holding Group’s diverse portfolio of companies. This includes key industries such as real estate, hospitality, retail, and media, among others. With a commitment to operational excellence, Dubai Holding Group Services centralizes essential functions—such as finance, human resources, and procurement — ensuring efficiency, consistency, and scalability across the group’s operations – as a Shared Services Organization.
Job Summary: We are seeking an experienced Procurement professional who understands all key policies and processes relevant to procurement operations to join our Group Services team. The Procurement Governance, Risk, and Compliance (GRC) Senior Associate plays a key role in supporting the Procurement GRC function within the Shared Services Organization as well as the international portfolio of the business.
The GRC Senior Associate, reporting to the Procurement GRC Lead will work closely with the cross-functional teams to provide support in developing, implementing, and managing governance, risk management, and compliance programs using the DHGS frameworks aligned to the Dubail Holding GRC Frameworks. The GRC Senior Associate will also play a critical role in ensuring that the international portfolio adheres to all relevant regulations and standards, mitigating risks, and fostering a culture of compliance.
Key Responsibilities:
- Governance:
- Development and maintenance of procurement governance frameworks, policies, and KPIs
- Review and input on the development of standard operating procedures in respect to DHGS and each international business unit operational structure, adopting best practices
- Collaborate with various departments to promote and integrate governance practices throughout the organization.
- Collaborate with the procurement and business stakeholders including international stakeholders to reinforce adherence to governance standards and provide guidance on policy interpretation
- Maintenance of the ERP systems access; adoption of best practices within ERP in line policy and process
- Risk Management:
- Work with GRC Lead to conduct risk assessments to identify, analyse, and evaluate risks across the organization.
- Work closely with risk champions to ensure risk registers are up to date.
- Develop and implement risk mitigation strategies and controls.
- Monitor and report on risk exposure and the effectiveness of risk management activities.
- Support the GRC Lead in maintaining the risk register and preparing risk management reports for senior management.
- Compliance:
- Development, implementation, and maintenance of compliance programs.
- Conduct Compliance/Quality Assurance audits and assessments to ensure adherence to regulatory requirements and internal policies and procedures.
- Coordinate with legal and regulatory teams to stay updated on changes in laws and regulations impacting procurement, such as anti-bribery, ESG, and ethical sourcing requirements.
- Prepare reports on compliance findings, non-conformities, and recommended actions, working with relevant teams to implement corrective measures
- Support in the implementation and ongoing compliance of the data protection framework in accordance with relevant data protection laws.
- Audit Recommendations Management
- Track and monitor the status of audit recommendations from internal and external audits.
- Conduct regular follow-up meetings with stakeholders to ensure timely progress.
- Provide guidance and support to international functions in understanding and implementing audit recommendations.
- Incident Management
- Work with incident champions to ensure incidents are identified, reported and logged in the incident register.
- Follow up on preventive actions to prevent incidents from happening again.
- Ensure Root cause analysis is performed for critical and severe incidents.
- Data Governance and Reporting
- Support data governance initiatives by ensuring data accuracy, privacy, and integrity across procurement platforms and reports.
- Assist in the preparation of compliance and risk reports, providing data analysis and insights for senior management review.
- Training and Awareness
- Assist in developing training materials and delivering sessions to procurement staff on governance, risk, and compliance topics.
- Promote a culture of compliance and risk awareness by organizing workshops, webinars, and regular updates on relevant GRC practices.
- Continuous Improvement
- Identify opportunities to enhance GRC frameworks, tools, and processes, working with the GRC Lead to implement improvements.
- Support the adoption of digital tools, such as process mining and automation, to streamline compliance monitoring and risk management activities.
- Travel
- This role will require travel from time to time based on operational and audit requirements within the international portfolio
- Qualifications:
- Education: Bachelor’s degree in business, Finance, Supply Chain Management, Law, or a related field. Professional certification in procurement, risk management, or compliance (e.g., CIPS, CFE, CCEP) is an advantage.
- Experience: Minimum of 5 years of experience in procurement, compliance, risk management, or governance, preferably within a shared services or corporate setting.
Technical Skills:
- Familiarity with procurement systems (e.g., SAP, Oracle) and compliance tools is advantageous.
- Proficiency in data analysis and reporting, with strong skills in MS Excel and PowerPoint
Knowledge:
- Understanding of procurement and supply chain principles, regulatory compliance, and risk management frameworks.
Key Competencies:
- Analytical Skills: Ability to analyze data, identify trends, and provide insights for informed decision-making.
- Attention to Detail: Strong attention to detail to ensure compliance and accuracy in documentation and reporting.
