Senior Analyst (UAE Nationals Only)

Career goal:

Following up on daily management activities and performing administrative tasks in the Office of the Executive Director of the client.

Communication and working relationships:

•Internal: All client Agencies & Sectors

•External: Suppliers and Customers

Main tasks:

1. Follow up on official correspondence and communications received by the Executive Director’s Office, which include (letters, e-mails) to ensure that the necessary measures are taken.

2. Preserving correspondence, and official documents within an integrated document preservation system.

3. Follow up on the status of messages received from all sectors and departments of the Authority.

4. Preparing for the evaluation of the Office of the Executive Director.

5. Covering the duties of the Executive Director’s secretary during his vacation.

6. Preparing monthly reports related to correspondence to the Executive Director.

7. Managing incoming/ outgoing correspondence from the Office of the Executive Director through the Tarasul system.

8. Follow up co-ordination with the office of the Director General and Chairman of the Board of Directors to ensure that all directives and instructions of the Director General and Chairman of the Board of Directors are implemented.

9. Ensuring that correspondences that do not have a specific end date are not delayed for more than two months.

10. Ensuring that all requirements are provided on time and that their completion is not delayed.

11. Receiving messages (forms, minutes of meetings) that require the approval of the Executive Director and sending them to the concerned authority upon approval.

12. Periodic follow-up and updating of the shared file.

13. Following up on matters related to the Office of the Executive Director and preparing and implementing the tasks assigned to me, including minutes of meetings, PowerPoint presentations etc.

14. Exporting letters via the messaging system.

Framework, Boundaries and Decision-making:

·The competent manager reviews and supervises all responsibilities assigned to the employee.

·He/ she has the right to make decisions in accordance with the instructions of the direct manager.

·Qualification- bachelor’s degree.

·Experience- 2 to 5 years of work experience.

·Basic skills- Ability to prepare reports in an organized and professional manner.

·A good listener and communicator, with a high ability to communicate and transfer information orally and in writing.

·An effective member of the work team and able to enhance trust in his relationships with clients and team members.

·Fluent in Arabic and English, in reading, writing and speaking.

·Excellent writing skills.

Core competencies:

Behavioral competencies:

·Focus on achieving results.

·Communication

·Teamwork

·Attention to detail.

·Time management and priorities.

·Customer focus.

Technical competencies:

The ability to use Office Programs with high professionalism.

OPERATING ENVIRONMENT

•Office 95%

•Field 5%

Notes: Statements in this Job Description are intended to reflect, in general, the duties and responsibilities of the position, but they are not to be interpreted as totally inclusive.