Senior Analyst, Planning & Performance

About the Company

ADNOC Distribution is on a journey to change the retail landscape, delivering tangible actions to facilitate progress in providing sustainable mobility solutions for our customers. We are taking bold and transformative steps to grow our domestic and international footprint for our customers. We are customer-centric, offering digitally enabled journeys and providing innovative products and services to drive accelerated and sustainable development for the future of mobility. ADNOC Distribution markets, sells, and distributes transportation fuel to both retail and commercial customers. We also run non-fuel services at our service stations.

About the Job

• To generate analytical findings and provide recommendations across the scope of objectives and deliverables of the organization, either independently or in collaboration with others, as well as to coordinate planning activities, perform variance.
• Organize and coordinate the Shared Services and Technical Group’s long-term planning and strategy-formulation processes, activities and bring about integration of annual plans with overall strategy. Follow up on the achievement of long-term planning objectives, work programs and targets.
• Prepare report on gap analysis to provide conclusive interpretation of divisional performance data and assist in implementation of business actions plan underlying the performance gaps. Provide other major highlights on operational and strategic issues / incidents.
• Plan, execute planning & performance management analytical activities under general supervision.

Key Accountabilities

Business Planning & Corporate Performance

• Assist and deliver all data input required for short-, medium- and long-term business plans and provide comprehensive descriptions for all plans.
• Develop a strong knowledge database, which will provide a useful knowledge management resource to share best practice and improve their performance.
• Maintain and improve systems to monitor performance and maintain a database of performance trends. Help to maintain the “fact base” of actual historical of group’s performance.
• Prepare for the performance review meetings that includes analysing data/trends and understanding reasons for performance deviation.
• Contribute towards the delivery of annual Performance Contracts, quarterly performance review “info packs”, improvement of KPIs and benchmarking for management.
• Research and monitor progress against Key Performance Indicators (KPIs) and analyse reasons for any material variances to the Department Manager on Weekly, Monthly and quarterly basis and as required; Identify opportunities and support implementation of action plans.
• Work with the team to have efficient and effective performance management framework using various tools ensuring alignment of ADD scorecard with individuals’ staff objectives by cascading the group performance scorecard at individual level and monitoring of Level I & II KPI’s.
• Implement rigorous internal data validation and control procedures ensuring accuracy and integrity of data provided to project teams and stakeholders.

Budget & Cost Coordination

• Support the Department Manager in the preparation of the detailed consolidated financial budget for Shared Services and Technical group, in line with the ADD strategy and plan.
• Participate in the budget quarterly/annually review session with each department, provide regular feedback, and report to superior.
• Provide regular reports to superior to enable accurate and timely monitoring and control of expenditures through reviewing the supporting documents and recommend for approval/rejection to the department manager.
• Coordinate the resolution of any issues arising from review and monitoring of the individual department reports and budgets.
• Assist DM to manage the costs optimization plan, that includes actions and roadmap, that is translated into monetary benefits and monitor spending plans and phasing to support successful execution of plans.
• Monitor the financial performance versus budgets so that areas of unsatisfactory performance are identified and rectified promptly, and potential performance improvement opportunities are capitalized upon.
• Help monitor all operating expenses and ensure control verses agreed budgets to ensure costs are within agreed parameters.
• Assist in preparation the group’s recharges and align the charges between the concerned users in ADNOC. Verify and endorse that all payments are in compliance with agreed provisions and policies.

Project Coordination

• Monitor the implementation of execution plan for the projects in the group in order to achieve the Company agreed objectives. Conducts quality assurance and pulse checks.
• Identify any bottlenecks and recommend corrective action to ensure smooth and timely completion of each project at optimum cost.
• Ensure processes are documented in proper formation to share, improve, and duplicate processes over time.
• Supervise and monitor the implementation of project plan, checklists, and risk assessment of processes pertaining to Projects.
• Maintain an updated Master Project schedule for all departments’ initiatives & provide feedback on the performance & impact on KPI targets.

Others

• Review the consolidation presentation for Shared Services for Board / ET and other Management Meetings.
• Facilities periodic audits or compliance reviews and prepare reports to ensure policy alignments.
• Coordinate and follows up on action items of all audit assignments including ad-hoc, planned and open audits.
• Ensure Delegation of Authority is followed within the group as applicable basis ADNOC guidelines.

Minimum Requirements

• Bachelor’s degree in commerce, business management or equivalent.
• At least 8 years of experience in business planning and performance & in different sectors.
• Advanced skills in Excel, Word, PowerPoint, Financial modelling and business intelligence tools
• BI Dashboard development experience a plus.
• Ability to multi-task and work in short deadlines.
• Proactive, team player, collaborative, focused and goal oriented.
• Knowledge of business workflows, operations processes and systems.
• Innovative and conceptual thinking.
• Communication and influencing skills.