Secretary

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

• Administrative Support:

  
  
  • Prepare and maintain documents, reports, and correspondence.
  • Schedule meetings, appointments, and conferences.
  • Manage office supplies and maintain inventory records.

• Documentation:

  
  
  • Maintain organized project files and records (electronic and hard copies).
  • Assist in preparing contracts, invoices, and other project-related documents.
  • Ensure proper filing and document control according to company standards.

• Communication:

  
  
  • Serve as a liaison between staff, management, and external parties.
  • Handle incoming calls, emails, and other communications promptly.
  • Distribute internal memos and updates to the team.

• Coordination:

  
  
  • Coordinate with HR for employee requests, leave applications, and other administrative tasks.
  • Support the onboarding process of new employees, including ID cards, accommodation arrangements, etc.
  • Monitor and update staff records, such as attendance and work permits.

• Compliance:

  
  
  • Ensure all project-related documents meet UAE regulatory standards.
  • Keep records of visas, medicals, permits, and other staff-related compliance documents.

• General Office Management:

  
  
  • Maintain an organized and professional office environment.
  • Arrange travel and accommodation for staff as needed.

• Proven experience as a secretary or administrative assistant, preferably in the construction industry.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Knowledge of UAE labor laws and regulatory compliance is a plus.

• Bachelor’s degree or diploma in Business Administration or a related field.
• Minimum of 2-3 years of experience in a similar role, preferably in construction or a related industry.