Bayt.com
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Job Description

Key Responsibilities:

  • Provide a warm, friendly, and positive reception to all visitors.
  • Handle phone calls and inquiries from parents and stakeholders.
  • Resolve queries, collaborating with relevant school staff as needed.
  • Maintain effective communication between staff and parents.
  • Oversee the reception area during drop-off, pick-up times, and special events.
  • Check emails daily and respond promptly.
  • Promote the school to prospective parents and support the admissions department as required.
  • Review the daily student attendance register and follow up on absences or tardiness.
  • Ensure all attendance records are accurate and up-to-date. Monitor and document student attendance and lateness.
  • Assist with fire drills and evacuation procedures.
  • Support other team members with additional tasks as necessary.
  • Provide after-hours support when required by the Director and other departments.
  • Perform any other duties reasonably assigned by the Director.

 

Skills

Job-Specific Knowledge & Skills:

  • High school diploma or equivalent; additional education or certification in office administration is a plus.
  • Previous experience in a receptionist or administrative role, preferably in an educational setting.
  • Excellent verbal and written communication skills.
  • Proficiency in using office applications including Google Workspace.
  • Strong organizational skills and attention to detail.
  • Ability to multitask and manage a fast-paced environment.
  • Friendly, approachable, and professional demeanour.
  • Fluency in English.
  • Experience using a school MIS, CRM, and other educational software.
  • Strong organizational and time management skills.
  • A creative, tenacious, self-motivated individual who thrives under pressure.
  • Ability to work in a fast-paced environment and handle pressure.
  • Self-starter, capable of working under minimal supervision.

 

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Al Futtaim Group logo
Al Futtaim Group
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Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates. Structured into six divisions; automotive, retail, electronics, engineering and technology, real estate, financial services and general services, Al-Futtaim operates through more than 60 companies and maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance. Employing in excess of 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Syria, Pakistan, Singapore and Europe, this approach benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work. The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.

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