SAINT LAURENT Office Administrator

Summary

ABOUT SAINT LAURENT
Founded in 1961, Yves Saint Laurent was the first couture house to introduce the concept of luxury prêt-à-porter in a 1966 collection called ‘Rive Gauche’, synonymous with youth and freedom. This shift represented a first critical step in the modernization of fashion and revolutionized the socio-cultural landscape.
In 1999, the luxury goods division of the Kering Group acquired Yves Saint Laurent and, under the creative direction of Anthony Vaccarello since April 2016, continues to position the house at the summit of the luxury universe.
Today, Saint Laurent collections include women’s and men’s ready-to-wear, shoes, handbags, small leather goods, jewellery, scarves, ties, and eyewear.

Job Description

JOB DESCRIPTION

ROLE

This position is based in the Middle East Saint Laurent head office, assisting, and reporting directly to the General Manager on office administration and reception activities.

MISSION

RECEPTION DUTIES

• Managing all aspects of reception, including upkeep of reception area, welcoming visitors

  
  

• Liaising with departments & couriers for incoming and outgoing deliveries 

  
  

• General upkeep of office of up to 23 employees, ensuring smooth running of day-to-day operations

  
  

• Ensuring office supplies are consistently stocked, including ordering and replenishing stationary, pantry supplies.

  
  

• Maintenance of tech including printers, computers alongside Kering IT team.

  
  

• Managing onsite meeting rooms, including booking, restocking, maintaining cleanliness. Providing tech support where required for meetings.

  
  

• Liaising with building management & Facilities Manager on any issues or maintenance.

  
  

ADDITIONAL DUTIES

• Event support for CE & PR projects & activations

  
  

• Planning & arranging staff engagement activities including Annual dinners, Iftar, etc.; end to end planning, execution, financial aspects.

  
  

• Anticipating & coordination of yearly calendar including Store Directors Meetings, offsite events, corporate social events.

  
  

• Planning & support for SD Meetings Including sourcing venues and liaising with corporate leadership team

  
  

• Manage travel arrangements for corporate & retail departments, including offsite meetings, logistics, accommodation, transportation, flights in line with company policy.

  
  

• Coordinate, support, and execution on all departmental private sales, including PR sample sale.

  
  

• EA duties to General Manager 

  
  

• Proactive management of GM diary & calendar, identifying clashes and resolve.

  
  

• Booking travel, accommodation, transport, restaurant bookings for General Manager and liaising with EA of President and CEO visits

  
  

• Support with International & regional visitors, arranging schedules and agendas. Including transport, accommodation, restaurant bookings

  
  

• Managing GM expenses, prepare & reconcile business expenses, verify documentation, reporting.

  
  

• Obtaining approvals from GM where required

  
  

• Additional ad hoc duties where required.

  
  

PROFILE

• Bachelor’s degree in business, administration, or a related field

  
  

• Minimum 1-year relevant experience in the field of office administration

  
  

• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)

  
  

• Enjoy working at fast-paced, dynamic & International work culture environment.

  
  

• Good organizational skills and attention to details

  
  

• Good team player, Self-motivated, cheerful personality, and able to work under pressure.

  
  

• Excellent written and spoken English, Arabic and other languages is a plus.

  
  

Saint Laurent is committed to building a diverse workforce. We believe diversity in all its forms – gender, age, nationality, culture, religious beliefs, and sexual orientation – enriches the workplace. It opens opportunities for people to express their talent, both individually and collectively and it helps foster our ability to adapt to a changing world. As an Equal Opportunity Employer, we welcome and consider applications from all qualified candidates, regardless of their background.

Job Type

Student (Fixed Term) (Trainee)

Start Date

2024-11-01

Schedule

Full time

Organization

LUXURY FASHION GULF L.L.C.