LFI food company is a dynamic and growing organization dedicated to snacks manufacture. we are currently seeking a motivated and detail-oriented secretary to support our team and ensure smooth office operations.
The secretary will be responsible for providing high-level administrative support, managing schedules, and ensuring efficient office operations. this role requires excellent organization skills, strong communication abilities, and a proactive approach to tasks.
Invoicing: Manage and process all incoming and outgoing invoices.
Monthly stock for pantry items: Monitor pantry supplies
Showroom cleaning: Ensure the showroom is cleaned twice a week by coordinating with the office boy and maintaining a checklist.
Coordination with manager: directly coordinate with the manager on relevant tasks.
Front desk management: greet visitors, answer phone calls and manage front-desk operations.
Mail and courier handling: receive and dispatch mail and courier deliveries efficiently.
office supplies inventory: keep track of office supplies and place orders when necessary.
meting coordination: schedule meetings, book conference rooms and prepare meeting spaces.
Administrative assistance: handle filing, scanning, photocopying, and other administrative tasks.
Staff attendance tracking: monitor and update staff attendance and leave records.
HR assistance: assist with onboarding paperwork and minor HR-related tasks for new employees.
Maintain clean attendance records: ensure that accurate and up-to-date attendance records are kept and reported regularly.
Keep track record of AC, Electrical maintenance: making sure the AC units are working, or plumbing needed.
Computer skills: Having required office related computer skills .
Skills
Proven experience as a secretary, administrative assistance or similar role.
Administrative and clerical skills: Managing invoicing, filing, mail handling, and providing administrative assistance.
Inventory and stock management: monitoring pantry and office supplies, and placing orders when needed.
Coordination and communication: coordinating with manager, managing meetings, and handling front des operations.
Facility and maintenance oversight: ensuring showroom cleanliness, tracking AC and electrical maintenance, and coordinating with staff for upkeep.
Attendance and record management: tracking staff attendance and maintaining accurate records.
Computer skills: proficiency in Microsoft office suite (word, excel, PowerPoint) and general office equipment.
Communication skills: strong verbal and written skills.
Excellent organizational and time-management skills.
Ability to handle multiple tasks and prioritize effectively.
