Receptionist/HR Assistant

Reception Duties

• Open the office each morning and ensure it is ready for the day ahead

• Be the primary point of contact for day-to-day office maintenance issues including emergencies in Dubai, KSA abd Qatar premises, including a/c leaks, lights, cleaning issues etc
• Manage office supplies, groceries, stationery, printer cartridges and ensure these remain appropriately stocked
• Front desk management, including welcoming visitors to the office and answering, screening and forwarding incoming phone calls
• Assisting clients and visitors to the conference rooms
• Update calendars, schedule meetings and conference calls
• Maintain organized records of invoices and delivery notes
• Manage the overall upkeep of the office to ensure it is always clean and tidy
• Setting and resetting of the conference rooms before and after a meeting
• Liaising with the external cleaners to ensure standards are always met
• Perform general receptionist duties including filing, photocopying, scanning, mail and lunch delivery to staff as required
• Provide EA cover as required

HR Administrative Support

• Supporting the HR function for all HR administration and filing requirements
• Managing and taking responsibility for the degree attestation process for all new joiners
• Managing and taking responsibility for obtaining equivalency certificates of degrees and high school certificates
• Assisting the HR function with KSA business visas
• Working with the in-house PRO to ensure all employee onboarding requirements are managed in line with company requirements
• Liaising with the company driver for the collection and delivery of employee documents
• Translation of documents