Receptionist And Administrative Assistant

This is a full time onsite role. It's primary role will be front-end-client relations. The applicant is expected to perform the following:

Office receptionist duties and general office administration - Overseeing day-to-day operations:

1. Managing office space, supplies, equipment, and maintenance
2. Coordinate with service providers such as cleaning team, security, and IT support
3. Handling incoming and outgoing emails and mails or courier services
4. Assisting clients and external partners during their meetings and acting as the first point of contact
5. Managing meeting room bookings and coffees
6. Managing the office expenses - petty cash
7. Coordinate meetings with clients and relevant team members of the company
8. Assist company executive and shareholders with administrative support

Assistance with employment related matters - Recruitment, onboarding and offboarding, and ensuring compliance with DIFC Labor Laws and Regulations

Event Coordination such as assisting the marketing team with organizing company sponsored events and conferences:

1. Assistance in the production of marketing materials and demonstrate competence in design softwares such as Canva or Adobe
2. Assistance with the preparation of presentation materials
3. Coordinate with vendors and suppliers for logistics
4. Working on the database and assistance in proof reading

Other related works as outlined by the company.