Receptionist

Ali & Sons Holding is one of the establish group of companies in the UAE and has a strong presence in the automotive, oil & gas, construction, property management, manufacturing, and marine engineering.

Purpose: To meet, greet and provide information to showroom visitors while performing light clerical and office maintenance duties as a secondary job function. 

Job Responsibilities/Accountabilities: 

• Greet visitors to the showroom, giving directions, answering questions, providing informational materials, general application or admission forms, etc. 
• May sort and distribute mail, stuff envelopes and route out-going mail and operate one or more copying and/or duplicating machines. 
• Advise visitors of approximate duration of their wait and see that they are made comfortable. 
• Answer phone system or switchboard, relaying calls, answering questions, taking messages, and making appointments. May place calls as requested. 
• Perform light typing duties, the subject material of which may vary from correspondence and reports to form letters, record cards and list maintenance. 
• Prepare and/or maintain files of some type of records or folders such as job applications, general information materials, etc. 
• Maintain the general appearance of the waiting room or reception area, watering plants and straightening magazines, chairs and other light furniture.
• May accommodate visitors to the office as directed by making reservations for travel, lodging and meals, by setting up meetings and making such other contacts as advised. 
• May fill in for principal clerical staff on a relief basis, performing duties normally assigned to the position until no longer required. 
• Communicate to the Brand Manager any problems encountered in the performance of the entrusted duties. 
• Perform other duties as requested by the Brand Manager.