Job Description
The Real Estate Admin & Listings Specialist will manage property listings, assist brokers with administrative tasks, and ensure that all contracts are verified and approved by the Directors before execution. The role requires a detail-oriented individual with excellent organizational and communication skills, capable of maintaining compliance with company policies and UAE regulations.
Key Responsibilities
Property Listings Management
- Create and update property listings on various real estate platforms with accurate details, images, and pricing.
- Monitor and maintain the quality and accuracy of property advertisements.
- Archive and remove inactive or outdated listings.
Administrative Support to Brokers
- Assist brokers in collecting and verifying property details and documents.
- Prepare tenancy contracts, sales agreements, and addenda as required.
- Schedule and coordinate property viewings and appointments for brokers.
Contract Management
- Draft, review, and submit contracts to the Directors for confirmation and approval.
- Ensure all contracts comply with UAE laws and company policies.
- Maintain a record of approved contracts and update relevant stakeholders on their status.
Compliance and Documentation
- Verify the completeness and accuracy of client and property documents before processing transactions.
- Ensure compliance with RERA rules, regulations, and other legal requirements.
Coordination with Directors
- Work closely with the Directors for final approval of contracts and major transactions.
- Provide timely updates and reports to the Directors regarding ongoing deals, client feedback, and property status.
Reporting and Analysis
- Generate weekly and monthly reports on property listings, client inquiries, and transaction progress.
- Provide insights and recommendations to improve efficiency in administrative processes.
