Job Description
Location: Dubai Maritime City
Joining Date: July 1, 2024
Job Description:
We are seeking a proactive Purchasing Assistant with UAE experience to join our team immediately. The ideal candidate will be responsible for handling purchasing operations efficiently and ensuring timely delivery of orders.
Key Responsibilities:
- Handling Orders:
- Review and process incoming orders from clients.
- Coordinate with suppliers to ensure timely product delivery.
- Communicate order details to relevant departments.
- Making Purchase Orders (PO) to Suppliers:
- Generate POs based on approved client orders.
- Include product specifications, quantities, and delivery dates.
- Sending Order Confirmation to Clients and Proforma Invoice:
- Confirm orders with clients and provide proforma invoices.
- Update clients on order status and payment details.
- Payment Request Processing:
- Coordinate with accounts for supplier payment processing.
- Prepare necessary documentation for payment requests.
- Coordinating Dispatch from Supplier to Client:
- Arrange product dispatch as per client instructions.
- Ensure smooth delivery arrangements.
- Requesting Approval for Handling, Packing & Delivery Charges:
- Obtain client approval for additional charges.
- Inform clients of additional costs incurred.
- Ensuring Proof of Delivery (POD):
- Verify POD for all shipments.
- Share POD information with clients.
- Coordinating Shipment Documents (AWB, BL):
- Obtain and manage shipment documents (AWB, BL).
- Coordinate with freight forwarders for shipment logistics.
- Generating Tax Invoices:
- Prepare accurate tax invoices post shipment and POD receipt.
- Ensure compliance with regulatory requirements.
- Document Filing and Organization:
- Maintain organized files for client inquiries, quotations, POs, and shipping documents.
- Use Excel sheets to track order dispatch and supplier orders.
- Assisting with Incoming Shipments:
- Assist in Ajman Customs portal for incoming shipments.
- Ensure compliance with Ajman Customs regulations.
Job Details
- Job Location
- Dubai United Arab Emirates
- Company Industry
- Purchasing & Procurement; Sales Outsourcing
- Company Type
- Employer (Private Sector)
- Job Role
- Purchasing and Procurement
- Employment Type
- Full Time Employee
- Monthly Salary Range
- Unspecified
- Number of Vacancies
- 1
Preferred Candidate
- Career Level
- Mid Career
- Years of Experience
- Min: 2 Max: 5
- Degree
- Bachelor's degree / higher diploma