The role will perform various procurement clerical tasks such as verifying mathematical accuracy assigning distribution codes invoicing collection balancing filing typing and the like Responsibilities
Preparing Proforma Invoice checking terms conditions price and obtaining approval from the supervisor
Order analysing and conversion into purchase order
Generate alternative proposal and checking with Technical Team Support of cost estimates and vendor information
Finalize sales order as per logistics policy
Prepare all required documentation for each purchase order
Expedite delivery schedules as per project requirements
Interface with Client and vendors to ensure all purchasing requirements problems etc are met resolved
Interface with other departments to disseminate material status and delivery information
Type correspondence and prepare various daily weekly monthly annual and job-to-date reports
Prepare written inquiries or obtain verbal or written correspondence in compliance with the specifications
Establish maintain working contact with sales and vendor representatives as required
Coordinate invoice problems with all internal and external stakeholder upon approval of the supervisor
Establish and maintain files as directed by the supervisor
Participate on stock counting activity and periodic audits when necessary
Update and maintain accuracy of ERP software and report glitches
Perform additional assignments per supervisor s direction
Requirements
Excellent communication skills, detail-oriented, focused, organised, superb interpersonal skills and teamwork attitude, flexible and adaptable to work demands, customer service
Min 2years work experience in UAE at a Purchase department
