Job Description
The Purchase Coordinator will play a pivotal role in managing procurement and logistics operations, ensuring alignment with regional customs and compliance standards. The ideal candidate will be an Arab professional with a strong understanding of Middle Eastern logistics, adept at coordinating shipments, maintaining accurate documentation, and liaising with stakeholders to support seamless operations.
Key Responsibilities:
- Email Management and Communication
- Regularly read, acknowledge, and address emails to ensure smooth communication flow.
- Verify and confirm instructions with stakeholders to facilitate accurate shipment and procurement processes.
- Logistics and Shipment Coordination
- Monitor cargo readiness and shipment schedules to avoid delays.
- Update shipment status reports (ETA) and share with customers and internal teams.
- Oversee container movements and prepare daily logistics reports for tracking purposes.
- Documentation and Compliance
- Handle amendments and reconciliation of key documents such as Bill of Lading (BL), Commercial Invoices (CI), Packing Lists (PL), and Certificates of Origin (CO).
- Ensure all required documents are prepared, reconciled, and submitted for customs clearance.
- Manage compliance requirements with Iraq banking systems and regional customs authorities.
- Collaboration and Stakeholder Management
- Liaise with freight forwarders, customs agents, and internal departments to ensure smooth operations.
- Work with the sales team to provide shipment updates and weekly reports for customer communication.
- Coordinate trade-related instructions with relevant team members to streamline operations.
- Process and Report Management
- Consolidate updates from various sources into a single standardized report for tracking and communication.
- Record and maintain accurate entries for trade-related payments, import bills, and invoices.
- Create and share weekly status reports with stakeholders to keep all parties informed.
- Regional Compliance and Special Projects
- Facilitate Sharjah attestation payments and ensure document submissions align with local standards.
- Support special projects such as catalog printing and other procurement initiatives.
