We are looking for a detail-oriented and organized Admin – Facility Management professional to support the daily administrative operations of facility management services. The candidate will be responsible for handling documentation, coordinating maintenance activities, managing service requests, and ensuring smooth communication between teams and clients.
Handle administrative tasks related to facility management operations.
Maintain records of maintenance schedules, service requests, and work orders.
Coordinate with facility supervisors, technicians, and vendors for service execution.
Process invoices, purchase orders, and track expenses related to facility maintenance.
Ensure compliance with company policies and safety regulations in documentation.
Prepare reports on facility performance, maintenance schedules, and expenses.
Monitor inventory levels of maintenance supplies and equipment.
Assist in scheduling preventive and corrective maintenance activities.
Respond to client inquiries, complaints, and service requests in a professional manner.
Maintain employee attendance records, leave requests, and duty schedules.
Support HR and finance teams in payroll processing and contractor management.
Ensure proper filing of contracts, agreements, and compliance documents.
Utilize facility management software (if applicable) for tracking operations.
Experience: 2-5 years of administrative experience in facility management or a related field.
Education: Diploma or bachelor’s degree in business administration, Facility Management, or a related field is preferred.
Technical Skills: Proficiency in Microsoft Office (Excel, Word, PowerPoint) and facility management software.
Communication Skills: Strong verbal and written communication skills.
Organization & Multitasking: Ability to manage multiple tasks efficiently.
Attention to Detail: Accuracy in documentation and reporting.
Problem-Solving: Ability to address administrative challenges effectively.
Teamwork: Ability to collaborate with different departments and external vendors.