Procurement Officer

Knowledge and skills

- Diploma in engineering with minimum 5 years of experience in procurement management for the same industry or 7 years minimum experience in procurement management  from a different industry

-    A bachelor degree in Engineering is an additional advantage.

-    Experience in the oil and gas industry
-    Knowledge about and experience with applying procurement system / tools
-    Preferably knowledge about terminal infrastructure
-    Able to coordinate with teams 
-    Very good knowledge of suppliers market.
-    Sound oral and written knowledge of English
-    Able to build a network inside and outside VHFL
-    commercial contractual knowledge is preferred
-    knowledge of supplier market in the region
-    Should able to think conceptually and develop strategic procurement plans for the organization.
-    Strong communication skill, able to express his/her own view point clearly

Job Description :

• Execute all purchasing process in compliance with the VHFL Procurement Procedure, policies and standards/blue print etc. and ensuring procurement procedures are up-to-date.
• Effectively execute and coordinate the requisitions and awarding Purchase Orders through Oracle system, call offs from framework agreements, agree with requestor, negotiate best price and conditions, and secure on time delivery. in order to get the right service/product at the right place at the right time for right price.
• Responsible for optimizing/streamlining the procurement process and effective usage of Oracle system
• At times for business requirements/during absence of Operational Buyer (back up), you will be handling purchase requisitions below AED 10k.
• Ensure planning, prioritization and managing stakeholder/budget holders’ expectations are critical in delivering results tools such Tender Calendar, weekly/monthly progress update can be utilized.
• Ensure transparent tendering process is established in compliance with procurement procedure i.e prequalification, commercial Terms & conditions, tendering, auction, contract award etc. for the spend limits set in the procurement procedure.
• Contribute in structurally managing the supplier base together with the Operational buyer and internal stakeholders by periodically monitoring, evaluating and improving supplier performance as part of the Vender Management Program.
• Ensure supplier assessment is conducted and recorded as per the procurement policy/procedure.
• Develop independently Frame Work contracts and Service Level Agreements Coordination with legal (JV)
• Dealing with customs clearance, documentation, duty exemption registration renewal etc.  
• Support and contribute for smooth audit process IMS, financial, internal & external audits
• Preparation of well thought through Terminal Procurement Plan annully updated during budget process with the targets
• Timely preparation & submission of MIS and KPIs including division reports, annual evaluation SPMA & CRSA
• Consult and contribute to the Divisional/Global Sourcing Strategy, by giving input on the development of the strategy.
• Analyze procurement spend, develop annual plans and budget in line with the plan and budget, in order to ensure realization of priorities and update Tender calendar.
• Translate and implement the S&P policies, principles and processes to ensure continuous improvement.
• Align business requirements with division/global procurement for achieving synergy and to maximize cost efficiency
• Monitor that all supplier contracts are managed and evaluated in line with the specifications of the Procurement Policies and principles to create sustainable and reliable partnerships.
• Ensure selection and validation and evaluation of suppliers; negotiate specific contracts in line with Vopak standards, together with global (and/or local) buyers in order to ensure continuity of purchasing processes and optimize performance of suppliers.
• Be able to fulfil role of Project Buyer and/or Category Buyer in purchasing. Be able to fulfil role of Project Buyer and/or Category Buyer in contract management
• Develop and maintain high level and sustainable relationships and partnerships with key suppliers, stakeholders (in- and external) in order to optimize procurement spend and create business advantages by knowing and seizing market opportunities.
• Contribute in structurally managing the supplier base together with the Procurement Officer and internal stakeholders by periodically monitoring, evaluating and improving supplier performance as part of the Supplier Management Program.
• Ensure quality assurance as per the scope for material/service delivery and the delivery schedules are met especially wherever critical.

Effective turnaround of purchase requisitions & Close coordination internally with budget owners (requisitions and PO approval) and with Finance on supplier invoice & payment process (P2P process)