Procurement Executive

Job Description

·To identify the procurement needs of the stakeholders, categorize procurement needs and compile material specifications with a view to ensuring optimal procurement in terms of cost, quality and time.

·Procure samples, product brochures, etc. from available suppliers in the market, present the same for approval on dimensions, specifications, etc. and confirm on the same.

·Prepare and issue request for quotations (RFQs) and perform commercial bid comparisons, negotiate where applicable, compile payment terms and provide recommendations.

·Negotiate with suppliers to obtain the best deal for individual products on pricing and other terms (payment terms, delivery terms, etc.) or long term discount agreements.

·Obtain necessary approvals and raise purchase order on the most cost effective and viable supplier and ensure the delivery of goods as per terms and conditions indicated on the purchase orders.

·Along with the Purchase Manager, interviews current suppliers to improve levels of service and new suppliers to develop and establish new sources of supply.

·Identify good maintenance contractors and renew existing maintenance contracts as per requirement.

·Administer contract performance, including delivery, receipt, warranty, damages and insurance.

·Prepare periodical reports and summarize data on supplier performance, conduct market visits / surveys and constantly monitor for better products / price

·Coordinate with user departments in the purchasing scope of work, conduct review of procurement needs, carryout customer feedback surveys and constantly improve and ensure quality execution of all procurement duties and related administrative works.

·Organize the sale and disposal of scrap, obsolete or salvage items.

·Monitor status of outstanding contracts, payment issues and other relevant aspects and ensure that these issues are taken up with the relevant parties (internal and external) for timely resolution.

·Coordinates and resolves problems with end user departments and suppliers.

·To provide technical, legal / statutory, commercial inputs and assist in the implementation of all procurement systems in the organization to ensure that these are undertaken as scheduled.

·Ensure compliance to Safety, Quality, Food Safety and Environment requirements as specified in the global QHSE Management System with strict adherence to ISO and local regulatory authority.

·To ensure that all records and documents are up to date true and correct and have full traceability at all times. To ensure that all processes, procedures and activities meet and match those as laid down under company ISO and management procedures.

·To keep abreast of latest developments in the field and to advise superiors accordingly for implementation of the latest systems / equipment, processes and upgrades.

Education/ Qualifications

• Bachelor’s Degree with specialization in Logistics/Purchasing or equivalent
  

·Materials management preferable

Experience

·A minimum of 8 years’ experience in purchasing manufacturing equipment preferably plastic products, tools, aluminum dies and accessories.

Functional Skills & Specific Knowledge

·Knowledge of Quality / ERP systems & procedures