Procurement Coordinator

Responsibilities:

• Coordinate the complete procurement process with the procurement team
• Liaison with managers on purchasing requirements
• Prepare requisitions descriptions of items required and ensure purchase requisitions are
• properly authorized
• Solicit competitive quotations, prices, or tenders for technical or complex purchasing
• requirements
• Negotiate purchase of high dollar, volume items and special project materials
• Compare prices received and approving or recommending placement of orders
• Analyse and evaluate technical or complex proposals and selecting best vendor to supply
• items meeting all requirements
• Interview sales and manufacturing representatives to obtain information on commodities
• and prices
• Responsible for the preparation of procurement documents which includes but not limited to
• RFQ preparation, bid clarifications, commercial bid evaluation and purchase requisition and
• if applicable prepare the purchase order on client’s behalf.
• Prepare supporting documents i.e., sole source documents, request of approval, etc.
• Negotiate claims with suppliers
• Administration and monitoring of shop expediting assignments
• Preparation and processing of project expediting file closeouts
• Coordinate shop visits for direct participation to verify status updates
• Work closely with document control to coordinate the exchange of vendor drawings and
• documents
• Expedite the exchange of schedules, drawings and documents between home-office and
• suppliers
• Communicate equipment/material delays and schedule conflicts with project team
• Follow-up with the supplier to determine schedule restoration plans and corrective actions
• to ensure delivery performance, and/or monitor activities during product
• manufacturing/shipment
• Collaborate with relevant ‘key working relationships’ such as client procurement
• representatives and vendors to ensure all procurement activities have been addressed and
• covered off
• Manage deadlines and ensure appropriate communication is provided to relevant parties
• when schedule conflicts arise
• Expected to work with all levels of the organization in a cohesive and respectful manner
• Responsible for large complex mechanical packages and large fabrication packages, may be
• the expediting lead on small to mid-size projects
• Manage the purchase of bulks, material management, responsible for preparing bill of
• material, material reconciliation, managing and tracking of shipped bulk materials
• Conduct meetings with vendors of complex packages on weekly or bi-weekly basis
• Arrange third party inspectors, request bids and coordinate with inspectors to provide
• required PO documentation