Procurement Assistant

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

Overall responsibilities:

• Responsible for completing documents for purchase order, this starts with receiving requests from concerned project or department within the company and then generate the purchase order along with supporting documents and register in ERP system.
• Maintain purchase order issuance log and other key documents for audit purpose.
• Maintain AVL (Approved Vendor List) and collect documents from suppliers / vendors / service providers for pre-qualification.  

Day to day responsibilities:

• Organize and develop RFP and RFQ documentation according to established policies and procedures to ensure organization requirements are captured effectively.
• Responsible for completing documents for purchase order, this starts with receiving requests from concerned project or department within the company and generate the purchase order along with supporting documents and register in ERP system.
• Processing the requisitions & purchase orders for supplies and equipment; following-up for payments and receivables. Liaise and coordinate with suppliers by collecting and providing all required information to ensure contractual terms and conditions are met.
• Carrying out order planning, price negotiations and coordinating with suppliers.
• Verify payment invoices from suppliers / vendors / service providers, attach supporting documents and submit in Finance for payments.
• Maintain purchase order issuance log and other key documents for audit purpose. 100% Compliance in internal and external audit and close all observation/NC on time.
• Contribute to development of procurement procedures and templates for proper procurement management and execution for projects and EEIC Abu Dhabi office.
• Devising efficient logistics management system to ensure delivery of the goods / shipments as per committed timelines and cost.
• Preparing MIS reports of inward / outward logistics and apprising top management and users of routine inventory management activities; assisting in framing of costing & proposal for logistic solution.
• Developing long-term partnerships with suppliers; managing day-to-day supplier performance to ensure meeting of service, cost, delivery, and quality norms; coordinating with suppliers for new product development and implementation.
• Negotiating shipping terms, coordinating, and tracking shipment clearance, duty exemption and documentation for FTA submission.
• Liaise with estimation department for obtaining quotations for ongoing tenders during bidding stage and negotiating with Suppliers and Subcontractors.
• Maintain AVL (Approved Vendor List) and collect documents from suppliers / vendors / service providers for pre-qualification.

• Minimum Bachelor Degree in Engineering in any discipline (Preferably in Mechanical, Electrical or Instrumentation) with sufficient experience (03 Years minimum) in the Oil & Gas industry. Affinity and familiar with Engineering, Procurement and Contracting aspects in the Electrical and Instrumentation business, both onshore and offshore.

• Strong working knowledge from Principals/OEM’s/Manufacturer or with distributors
• Experience and knowledge of global shipping and logistics management and INCO terms.
• Experience with ERP solutions; Oracle, SAP
• Strong Demand Planning & Forecasting experience.
• Proven working experience as Senior Buyer or Procurement Officer.
• Knowledge of sourcing and procurement techniques as well as a dexterity in “reading” the market.
• Excellent personality with strong communication, interpersonal and organizational skills
• Strong computer skills including knowledge of Microsoft office products, specifically Outlook, Excel, PowerPoint, and Word