Planning Manager

Overview of the role

Possess broad knowledge of project controls concepts and principles and apply the as appropriate based on sound judgment and experience. Provide expert Planning & Scheduling service to Team Leaders for Projects within the Private Portfolio, including providing strategic level programmes to Executive management. Work in close cooperation with Design, Development, Finance, Asset and Commercial Departments providing expert level services as required under the direction of the Associate Director – Delivery.

What you will do

Technical

• Supporting, as directed, line manager in provision of programme planning and scheduling Management Services for a portfolio of works or single large project.
• Providing programme advice to the Private Properties Team. Establish and maintain scheduling standards and procedures at a professional level. Expert understanding of large project and multiple project scheduling techniques.
• Advising team members and clients on time frames of projects and consultancy services to meet time, and target dates to meet the development plan.
• Prepare programmes and accurate cash flow projections for Finance Department, lenders and partners, to enable them to ensure adequate funding is available to service consultants and contractors payment applications..
• Assisting in the preparation of project development plan timelines to be presented to the client.
• Agree the Project measurement system (PMS) and key indicators with the Consultants / Contractors
• To report on portfolio programme status and risks on a monthly basis.
• Extension of Time claims and Critical Path Analysis. Assessment of potential time impact of design / construction changes and schedule slippages across packages and recommends solutions or recovery plans. Review and comment on Contractors claims for delay and disruption and prepare if applicable contra-claims for Team Leaders and Contracts Managers consideration.
• Ensure accurate and timely records are maintained and respond to Contractors or Consultants communications as directed by the Team Leader.
• Review Consultants / Contractors Tender and Works programmes and make recommendations to Team Leaders in respect of compliance with Contract and compatibility with the Employers delivery requirements. Should any deviations or non-compliances be identified the Planning Manager will interrogate the provider of the programme and make recommendations to maintain compliance with the Employers requirements.
• Assessment of Contractor’s progress reports, analysis of the Earned Value and advise the Commercial team of achieved values and any deviation from the plan. 
• Investigate reasons for potential delays, negotiate with Contractor and recommend recovery strategy. Carry out forensic analysis on Contractors claims for delay and disruption, and analyse Contractors Mitigation measures for effectiveness. Investigate further Mitigation options as well as time & cost of potential acceleration measures.
• Review scope change requests for the impact on schedules and the critical path of the project. Maintain variation register. Prepare reconciliation between earlier schedules and the current schedule. Consolidate the impact of approved changes and any deviations from the key project targets and milestones, including productivity monitoring and “What if scenarios” to aid project management decision-making.

People

• By attending project meetings and monitoring progress of assigned projects to capture major programme issues in coordination with Project Team.
• Ensure awareness of the Project Management Team of all pertinent programme issues by constant communication and coordination with the Project Team.

Process

• To use standard form reports, to review the consultant and contractor reports, and programme submissions.
• Complying with and using AFGRE forms and processes to ensure internal approvals are obtained in accordance with group policies and the Delegation of Authority.

Customer

• Provide the complete service interface between customers and Projects & Development department by ensuring service requirements are met in accordance with budget and programme.