Planning & Control Manager

Emirates Electrical & Instrumentation Company LLC is a proud member of the Ghobash Group. For almost 20 years, we have made vital contributions to the Oil & Gas sector of the UAE, executing both onshore and offshore projects. Abu Dhabi National Oil Company (ADNOC) is one of our main clients along with Tier 1 and Tier 2 EPC contractors in this sector. We have the expertise to carry out full EPC&M services for electrical and instrumentation works and bring our intrinsic knowledge to measure and automate exploration, production, separation, refining processes, and distribution through our localized services.

Overall responsibilities:

• Responsible for setting up, overseeing and leading smooth running of all required planning and control systems, tools and interfaces to allow successful management of planning, cost, controls and risk reporting.
• Primary focal point for the Project Manager, Client or Project Team for all matters related to Project Controls, including schedule, cost, resources, risk management and document controls.
• Responsible for managing team/s of project planning & controls resources in support of project delivery excellence with interfaces with number of key stakeholders across the projects and wider business.

Day to day responsibilities:

• Set up and implement the procedures to identify and track all changes or potential changes to the project scope, ensuring estimates of cost changes and schedule impact are given visibility with the client and project management.
• Ensure integration of cost and schedule data and reporting with the company’s accounting and management information systems to facilitate meeting company performance and financial goals.
• Monitor overall project / assignment progress status, achievement and non-achievement of major milestones and analyse and forecast performance in relation to plan.
• Identification, monitoring and reporting against the project critical path providing early warning to the Project Manager of any potential slippages.
• Support Project Managers in the preparation of periodic internal and external reports specially related to all project controls functions.
• Identifies and establishes the communications interfaces essential for the delivery of cost, planning, scheduling and risk deliverables and services.
• Report project status and KPIs to management and client.
• Manage the implementation of the cost and planning control structures in alignment with the project Work Breakdown Structure.
• Manage and oversee the project work approval process in terms of accurate cost code allocation and initial budget set-up and approvals.
• Timely control and forecasting of budgets and ensure that the impact of all change requests is properly assessed and included in the budget and schedules if applicable.
• Accountable for delivery and ongoing maintenance of the projects fully resourced, logic linked schedules within preferred planning software to the agreed project and program requirements.
• Accountable for providing analysis of current and future resource needs for the project and programs to the Project Manager & Manager, Project Controls.
• Prepare and maintain the manpower projection plans for the projects.
• Establish the specific responsibilities of the planning and control team and supervise the activities of the project control team for technical quality and productivity.
• Manages and oversees the recovery process following identified slippages or significant float erosion.
• Responsible for timely and accurate development and issuing of project change orders / variations in accordance with contract / assignment change notifications.
• Promote the project change management system and facilitate assurance activities to ensure process is adhered to.
• Oversee the preparation of proposal schedules and cost estimates, as required.
• Lead cost and schedule risk analysis workshops / sessions both internally and with client.
• Ensure risk is managed and monitored at project level in line with local standards and processes.
• Manage the workload, performance and development of the project controls team. 
• Reviews contractual obligations and ensures that cost control activities are performed in accordance with the contractual agreements and the Client requirements.
• Ensuring that lessons learned are captured and implemented in support of continuous improvement.
• Motivates project control team to meet project aims; promotes communication and teamwork within group and project.
• Determine the forecast final costs based on available information in terms of quantities and unit rates, and produce and issue updates on project cost forecasts and report to Project Management and General Manager; and
• Produce Project Planning closeout report and Productivity calculation Preparation of project claims, extension of time (EOT).

PROPOSALS PLANNING

• Develop project budget in accordance with the project estimate received from Proposals & Estimation Department. Prepare for projects (CBS) cost breakdown structure; and
• Preparation of tender schedule. Review of sub-contractor PPC and invoices.
• Prepare for projects (CBS) cost breakdown structure. Execute all cost control aspects of the project.
• Maintain the cost trend register and preparation of monthly forecasts and variance logs.
• Collect and arrange construction cost data and establish a sound expense filing system and database.

Prepare and submit accurate and timely project cost reports, verifying cost performance against plan, and identifying areas of potential budget overrun and implementing corrective action. Calculate man hours of each project, evaluate budget man-hours Vs actual man-hours.

• Bachelor's Degree in an Engineering discipline or where strong planning and commercial skills are included.
• Typically requires between 10-15 years of relevant industry experience in project control positions, including significant experience supervising and managing others.
• Substantial experience in planning, progress measurement, cost control, change management and document control on all project phases from front end design through to construction completion.
• Must have thorough knowledge of project control / business practices, calculation methods / software, standards, procedures and specifications.

  Experience Requirements:

• Experience level: 10-15 years
• 06-08 years or more experience UAE or Middle East
• Minimum 02-03 years as Manager role on medium to large scale projects in similar business or industry
• Knowledge of Primavera is preferred.

   Skills & Professional Requirements:

• Significant experience and capability in management of contracts, budgeting, controlling costs, planning, scheduling and management of change.
• Knowledgeable across engineering, procurement and constructions execution.
• Ability to think analytically, conceptually and adaptively, and make sense of new information across multiple levels of detail.
• Able to address substantive conflicts and facilitate timely resolution; builds collaborative relationships, engages others, fosters teamwork, aligns differences. 
• Good mentoring skills teaches, coaches, and mentors to help assure individual and team success as well as develop the next generation.
• Must have a proficient level of both written and spoken communication skills in the English language, able to interpret and disseminate complex scope and contract documents.
• Experience of developing project planning package.
• Advance knowledge and expertise in Microsoft Excel and other Microsoft Applications.
• Advance knowledge and understanding of WBS, CBS structure and project reporting capabilities.
• Strong understanding of Project Planning, Scheduling, Cost Management, Change Control, & Risk Analysis & Management
• Excellent understanding of earned value application, cost and schedule variance analyses/trending and what-if scenarios.
• PMP – Project Management Professional is preferred.

   Attributes and Behaviours:

• Strong analytical and problem-solving skills
• Excellent communication and presentation skills
• Ability to work collaboratively with project managers, stakeholders, and other team members.
• Coaches, mentors, and empowers others to make decisions within established parameters.
• Is a champion and role model for ethical behaviour and compliance with applicable laws and policies.
• Excellent personality with strong communication, interpersonal and organizational skills.
• Ability to work under pressure and meet tight deadlines.