Job Description:
Job Description Summary: Airbus Africa and Middle East is seeking a highly organized and proactive personal assistant to the head of region in a fast paced environment. The ideal candidate will be proficient in managing schedules, handling communications and coordinating projects. This role requires exceptional organizational skills and the ability to work independently while supporting the leadership team on various projects.
Job Description:
The personal assistant will provide high-level administrative support to the head of the region, ensuring efficient management of daily tasks, coordination of meetings and schedules and smooth communication with internal stakeholders. This role involves managing calendars, travel, projects, events, while maintaining confidentiality and working effectively with stakeholders across multiple divisions and regions. The position will act as a key point of contact and contribute to the overall success of the regional leadership team.
Activities:
Efficiently manage the head of regions schedule, prioritizing and organizing meetings, appointments and travel arrangements
Act as a point of contact for internal and external communications, handling emails, calls and other inquiries
Coordinate travel arrangements including flights, accommodation, itineraries
Schedule, organize and coordinate meetings, video conferences and presentations
Prepare materials for meetings, take minutes, track actions and handle event organization
Draft and edit correspondence, reports, and presentations as requested
Assists with the management of regional projects
Handle sensitive and confidential information with discretion and maintain confidentiality in all matters
Maintain up-to-date files and documents for easy access and reference
Support the head of region with ad hoc tasks and projects as needed
The position is based in Dubai, United Arab Emirates.
Organization structure:
The job holder will report to the Head of the Airbus Africa and Middle East region.
Skills/Competencies:
We are looking for candidates with the following skills and experience:
Educated to a bachelor`s degree in Business Administration, Communications, Management or a related field
Previous experience in as a personal assistant or in a similar administrative support role, ideally within a corporate or multinational environment
Language skills: English and Arabic professional level other languages is a plus
Hard Skills:
Proficiency in google workspace and other similar tools
Strong typing and transcription skills
Knowledge of travel booking and event coordination
Ability to prepare professional reports, presentations and documents
Soft Skills:
Exceptional organizational and multitasking abilities
Strong written and verbal communication skills
High attention to detail and accuracy
Discretion in handling sensitive information
Ability to work independently and take initiative
Adaptability and flexibility in a fast-paced environment
Problem-solving skills and ability to think critically
Strong interpersonal skills and a collaborative mindset
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.
Company:
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