The Asia, Middle East, and African Regional office of an international group is recruiting a native Japanese-speaking Personal Assistant to support the CEO in the below responsibilities. Job Responsibilities
Manage calendars, and appointment schedules and receive guests.
Arrange travel requirements for CEO and GMs, and regional staff such as air ticket, entry visas, hotel booking, transportation etc. ensuring all travel plans align with schedules and preferences.
Organize meetings, take notes, and prepare agendas.
Handle correspondence, emails, and phone calls professionally. Manage and organize files; and confidential information as required.
Prepare reports, presentations, and documents with accuracy.
Assist in planning, organizing, and executing personal and business events/projects by maintaining task lists and providing timely reminders of deadlines.
Handle company house correspondences, maintenance, and purchases of appliances.
Handle personal errands such as gift purchases and other daily necessities.
Support in corporate administration of the regional offices.
Provide corporate administration support to regional Offices, under the supervision of the Deputy General Manager / General Manager / and CEO.
Essential Requirements / Principal Competencies
Proven experience as a Personal Assistant or similar role.
Flexible, reliable, detail oriented, and with a compliance mind.
Proactive to learning and development for self-improvement.
Teamwork (immediate and transparent communication within the team and mind of “mutual cooperation” within the team).
Reporting effectively to management, verbally and in writing.
Ability to anticipate needs and work independently and commit to meet the set deadlines.
Punctuality, responsibility, integrity, confidentiality, and diligence for the work.
Strong written and verbal communication abilities.
