Payroll Specialist - Emirati

Over the many years of its pursuit for investment diversification, the Ghobash Group has capitalized on opportunities in sectors with encouraging growth potential by either buying out established operating companies or founding new businesses to extend value into those markets. As the portfolio of these fully, or majority-owned operating companies grew and became more diversified, the Group established ABAN INVESTMENT in 2008 to administer and facilitate its smooth operation. Each operating company general manager reports into the CEO of Aban Investment and as such it is an actively managed portfolio of companies.

Working from Dubai, Aban Investment offers a range of centralized services for the Group’s fifteen operating companies to manage costs and best practices by efficiently sharing business functions from finance and legal administration to providing human resources and marketing management.

ABAN Investment currently has stakes in Technology, Oil & Gas, Pharmaceuticals, Industrial Chemicals and Supplies, Hospitality, Healthcare, and Consumer Services. It is committed to building high-value businesses, from start-ups and early stage ventures to mergers and acquisitions for more mature businesses.

Responsible for ensuring the payroll and employee benefits are processed in a timely and accurate manner and adhering to HR SLA’s/Policies & Procedures.

 Responsibilities:

Payroll Administration

• Process all monthly payroll transactions for the assigned companies in an accurate and timely manner; updated on HRMS prior to Payroll Run in as per the SLAs agreed for the payroll process.
• coordination with Finance/business for ad-hoc or contractual additions/deductions.
• Liaise with Finance Dept./other approvers for verification/approval of payroll related documents and remittance of salaries.
• Ensure all final settlement procedures for exiting employees (EOSB calculations, Departure Notifications, Exit Checklist, Cancellation of Visa, Labour Card, Medical Insurance, Fuel Card etc, repatriation tickets etc) are completed as per the EOS policy.
• Liaise with the finance department for timely release of EOSB payments to comply with policy/regulations.
• Pension (GPSSA & ADPRF) staff registrations, cancellation & settlements, liaise with Finance for monthly pension payouts. Ensure there are no fines or penalties related to such tasks and responsibilities.

Labour /Government Relations

• Liaise with Group PRO for Visa and Labour Card renewals; Cancellation of Visa and labour cards for departing employees & other PR related works (Passport Release, MOL Contract updating, etc.)
• Provide all required support for any labour or court cases always ensuring formal documentation.

Compensation & Benefits

• Ensure mapping of medical insurance and airfare benefits/other benefits/Grading as per contracts for the employees.
• Ensure Bank Account mapping and Digital File creation for all new joiners to enable smooth payroll and benefits administration and to ensure compliance with regulations.
• Maintain employee personnel files on regular basis always ensuring the confidentiality of the files.
• Assist employees who do not have access in HRMS in the application of Leave, Duty Resumption etc.
• Ensure all final settlement procedures for the employees (Cancellation of Visa, Labour Card, Medical Insurance etc.,) are completed as per the EOS policy.
• Ensure all employee requests are addressed, within the defined HR SLA’s & are in line with the company policy. Ensure a high level of customer focus in an endeavour towards our vision to be an employer of choice.

Bachelor’s degree in accounting, HR Management, Business Administration or in another related field 

Skills & Professional Requirements:

• Hands-on experience with HRMS, Pension and WPS systems, digital filing systems.
• Excellent Microsoft Excel Skills.
• Previous experience with Oracle would be advantageous.

Experience Requirements:

• Minimum of 1 years of proven work experience as a Payroll Officer, Payroll Clerk, or similar role.
• Good knowledge of UAE Labour Laws and experience of handling employee queries on C&B/Payroll issues.
• Good knowledge UAE Pension laws and registrations/cancellations.

Attributes and Behaviours:

• High Integrity and ability to ensure confidentiality of information / documents
• Time-management and ability to multi-task.

• Excellent communication skills to enable clear interactions with all levels of employees.
• Good team player & Coordination skills.