Payroll Senior Associate

Key Responsibilities:

Payroll Management: 

• Prepare monthly payroll for employees in Saudi, UAE and Oman, ensuring accurate calculation of salaries, benefits, allowances, and deductions.
• Ensure payroll is processed in a timely manner, in line with company policies and country-specific labor laws.
• Prepare and process end-of-service benefits, overtime, bonuses, and salary adjustments.
• Respond to employee payroll-related queries in a timely and professional manner.
• Provide employees with salary certificates, pay slips, and other payroll-related documents upon request.
• Perform monthly payroll reconciliations to ensure all payments and deductions are accurate.
• Reconcile payroll accounts with Finance to ensure accuracy in accounting records.
• Prepare end-of-year payroll reports for financial reporting.
• Prepare pension contributions, and allowances for review and processing.
• Ensure accurate employee data management, including new hires, terminations, promotions, and salary changes.

HRIS Maintenance: 

• Update employee information in the HRIS (Human Resource Information System) and payroll software.
• Support the continuous improvement of payroll processes by identifying and implementing efficiency-enhancing tools and workflows.
• Collaborate with the IT and HR teams to troubleshoot any payroll system issues and implement improvements.

Compliance and Reporting: 

• Ensure compliance with local labor laws and statutory requirements, including the timely submission of pension, social security, gratuity, tax and other statutory contributions.
• Prepare and submit monthly payroll reports to HR, Finance, and relevant stakeholders.
• Calculate and ensure the accurate deduction and remittance of social security contributions, gratuity, tax and other statutory contributions in line with UAE, Oman and Saudi regulations.
• Keep up to date with changes in labor laws in respective countries and support in the implementation of changes needed to be made. 

Process Improvement: 

• Identify opportunities to streamline HR processes, enhance efficiency, and improve the user experience for employees and HR stakeholders. Implement automation, standardization, and best practices to optimize HR operations and reduce manual effort.

Vendor Management: 

• Build effective relationships with external vendors, such as payroll service providers and HRIS vendors to ensure expedited support and collaboration. Provide feedback on Vendor performance to the Total Rewards and Operations Manager with regards to quality of service and cost effectiveness. 
• Serve as a primary point of contact for employees regarding payroll, benefits, and HRIS inquiries or concerns. Provide guidance, assistance, and resolution to employees on matters related to compensation, deductions, and HR policies.

Qualifications and Skills:

Education & Qualifications

• Bachelor’s degree in human resources, Business Administration, Accounting, or a related field; additional certification in payroll administration or HRIS management preferred.

Work experience: 

• Minimum of 4 years’ experience in HR Operations and Payroll in multinational companies.
• Proven experience in Saudi payroll processing, benefits administration, or HR operations management, preferably in a medium to large-sized organization.

Technical Skills 

• Proficiency in HRIS software, payroll systems, and Microsoft Excel, with the ability to analyze data, generate reports, and troubleshoot technical issues.
• Thorough knowledge of payroll laws, regulations, and requirements at the federal, state, and local levels.

Interpersonal Skills: 

• Strong attention to detail, accuracy, and confidentiality in handling sensitive payroll and employee information.
• Excellent communication and interpersonal skills, with the ability to interact professionally with employees, managers, and external vendors.
• Problem-solving abilities and a proactive approach to identifying and resolving payroll and HR operational issues.
• Organizational skills and the ability to manage multiple priorities, meet deadlines, and adapt to changing requirements in a fast-paced environment.