Officer - ICD & BCM

Role       : Officer - ICD & BCM
Location : Abu Dhabi 
Role Purpose:
Perform the periodic reconciliation of Nostro accounts and Central Bank (UAE and IBG Branches), daily monitor the high-risk GL accounts (WIPs, Suspense,Reject, Cash In-Transit) and Trail Balance. Conduct End-of-Month Reviewof GL Accounts Reconciliation & Proofing performed by respective proof owners. Identify the outstanding entries, report & escalate the pending/exception entries to the branches and processing units/respective Department for investigations & corrections and track them until closure.

Also, reviewing KRIs, preparing and submission of Weekly & Monthly Nostro and WIP Rejected, Cash in Transit Dashboards comprising un-reconciled and ageing items to Senior Management for their further directives
    
Key Accountabilities of the role      
 

1. Ensure that all Nostro statements of accounts /closing balances are received on time with no missing as per the agreed statements frequencies. Late and missing statements are to be escalated.
2. Perform the Nostro reconciliations of ledger transactions against statement transactions as per the related procedures, checklists, and work instructions.
3. Monitor the high-risk GL accounts (WIP, Rejected and In suspense) and as per the related procedures, checklists, and work instructions.
4. Conduct daily review GL Balances against their nature, Overdrawn MAP Accounts, manual posting to Deposit and Finance Interface GLs, Teller Shortages/Overages, Payment Orders reconciliation. Identify the outstanding entries/exceptions to respective department for their further review/action.
5. Daily Monitoring of Exception reports comprising Debit to income GL, Debit to MAP outside the customer RIM to ensure appropriate approvals are in place.
6. Conduct the EOM reviews of reconciliation submitted by respective Accounts owners as per the related procedures/ checklists/ work instructions, validate the identified issues and highlight them to the respective owner for explanation and necessary actions In case of detected errors or discrepancies or outstanding entries/exceptions, Report and escalate them to the respective Branches/Departments designated staff for their correction and necessary actions as per the agreed TAT.
7. Track and follow-up (Arranging Meeting) with the respective Branches/Department designated staff until the issue is closed.
8. Investigate        and respond the      Branches/central operation departments' / Int.' Branches staff inquiries and assist them in solving their reconciliation related problems.
9. MIS and Dashboards : Prepare and circulate the periodic Management Information on dashboard for Nostro and WIP Rejected and Suspense ageing items to senior Managements on Weekly/Monthly basis.
10. Involved in UAT Testing to review financial posting / Reconciliation process and to notify any GAPs/discrepancies to ITD/Respective Application owner.
11. KRI are reviewed and updated on timely basis.
12. RCSA Testing is conducted on timely basis.
13. Reviewing and notify GL/MAP Accounts with Zero balance and no activity > 1 year to respective account owners for their further review and closure if not required.
14. Improve your performance and productivity by attending the needed training courses and on the-job- training discussions sessions, expanding the technical knowledge and skills needed to carry out your duties and engaging in any additional assignments/ projects assigned by ICD management.
15. Contribute to special tasks assigned by ICD Reconciliation Manager/Global Head of ICD and BCM.
16. Keep good teamwork spirit excellent relations with all parties and service standards.

RESULTS REQUIERD:

1. Unreconciled entries are timely detected, reported, escalated, and corrected to avoid operational actual losses.
2. Reconciliation issues are timely reported and escalated for respective departments corrective actions.
3. ICD Procedures, Checklists and work instructions are strictly followed and implemented.
4. Reconciliation activity; as a critical service being provided to many internal customers; is up and running with no major interruption
    

DIMENSIONS:

1. ICD Reconciliation Team is global team based in ADIB Head office. The scope applies to ADIB UAE accounts and International Branches accounts 
2.   ICD Reconciliation Team is part of detective control    /line of defense after branch, Central Ops, Business units, Head office Department that minimize and limit the operational losses and Near Misses incidents.
3. ICD Reconciliation Team is part of Learn lessons, technical guidance and assistance to the branches Central Ops, Business Units users on their account’s reconciliations related issues.
4. ICD Reconciliation Team is central Point of contact within ADIB for meeting Central Bank examiners, External and Internal Audits requirements about the Nostro accounts transactions queries.
5. Competent technical staff is highly critical factor to the success of the Reconciliation and proofing monitoring activity since multiple accounts with multiple natures of transactions, aging, exceptions, posting channels, systems interfaces & integration are involved.

Specialist Skills / Technical Knowledge Required for this role:
 

Accounting, MS Office, Banking products and services. 

ADIB Application (Intellimatch, Ethix, Business Object, Oracle etc)