Officer, Administration Services

Officer, Administration Services

Job Id 23968 Category Human Capital & Administration United Arab Emirates Company Name ADNOC Logistics & Services Offshore Islands 09/18/2024
JOB DESCRIPTION

About the Job

Render technical administrative support to the assigned department in various matters related to documentation, contracts administration, data gathering, periodic reporting and internal & external coordination with concerned parties

Key Accountabilities

Creates, updates and maintains an electronic Document Management Structure in a systematic manner for Test Results, Studies, Reports, Logs, Core photos & Descriptions. Co-ordinate with Information Technology Division for further enhancement. Assists Team Leader/Engineers in the preparation of tender documents for various call-out basis and permanent contracts, also Follows up with the Job Officers to ensure the timely issue of Contract Requisition/ Service Orders and Purchase Requests Carries out the typing of all reports and correspondence of the Department and ensures their accuracy. Controls the Department’s central filing system which includes strictly confidential matters such as department Coordinates with Human Resources/Training Coordinator on all issues related to the department employees leave duty/resumption, attendance/rest and training program and maintain the up to date records. Compiles & edits Departments periodical management reports, which includes Departmental Objectives, Business Plan, Quality Progress, and Integrity Assessment Reports. Archives project records in accordance with Document Retention Procedures.

Technical Competencies

Plan, supervise and coordinate all activities in the assigned area to meet functional objectives. Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives. Provide input for preparation of the Department/ Section budgets and assist in the implementation of the approved Budget and work plans to deliver Section objectives. Investigate and highlight any significant variances to support effective performance and cost control.

Minimum Requirements

Higher diploma in engineering or technical discipline or Technical Diploma. Around 2 years total work experience on board ships as engineer or on similar shore discipline Understanding of aspects of the maintenance and repair of Shipping MS Office computer programs and ERP Presentation and reporting skills added value.
BSC or ND Certificate.
Location Abu Dhabi, United Arab Emirates Location Abu Dhabi, United Arab Emirates