Office Secretary

Key Responsibilities:

Reception & Front Desk Management:

• Greet and assist visitors, ensuring a welcoming and professional environment.
• Answer, screen, and direct incoming phone calls and emails.
• Maintain visitor logs and ensure security protocols are followed.
• Handle courier services, mail distribution, and other front-office activities.

Secretarial & Administrative Support:

• Manage and maintain office records, documents, and files.
• Draft, edit, and proofread correspondence, reports, and presentations.
• Schedule meetings, appointments, and travel arrangements for executives.
• Take minutes during meetings and distribute to relevant stakeholders.
• Handle confidential documents and ensure compliance with company policies.

Office Coordination & Support:

• Monitor and replenish office supplies and stationery.
• Coordinate with vendors, service providers, and maintenance personnel.
• Assist with basic accounting tasks such as billing, invoicing, and expense tracking.
• Ensure the office environment is well-organized and presentable at all times.