Overview
We are seeking a proactive and organized Office Assistant to join our People (HR) team at Knight Frank Middle East. This role is key in ensuring smooth office operations and providing essential support to our team of professionals. The ideal candidate will have a keen eye for detail, excellent organizational skills, and a proactive approach to problem-solving.
Responsibilities
Maintain office cleanliness and organization to create a conducive working environment
Manage office supplies inventory and place orders as necessary
Coordinate maintenance and repairs of office equipment and facilities
Assist in organizing office events, meetings, and conferences
Handle incoming calls and correspondence in a professional manner
Assist in preparing documents, reports, and presentations as needed
Assist in layout changes and office reconfigurations as needed
Support in scheduling appointments and managing calendars
Keep records of maintenance schedules and service contracts
Greet and assist visitors courteously and professionally
Coordinate with external vendors and service providers
Coordinate with utility providers for any issues or changes in service
Monitor and report any maintenance issues such as plumbing leaks, electrical problems, or HVAC issues
Maintain accurate records related to maintenance activities, repairs, and inspections
Other tasks as required
Skills and Qualifications
Proven experience as an office assistant, office administrator, or in a relevant administrative role
Knowledge of office management systems and procedures
Excellent organizational and time management skills
Strong communication and interpersonal skills
Ability to multitask and prioritize tasks effectively
Discretion and confidentiality
Local driving license diserable
Software: Microsoft Office programs to an advanced/proficient level
Language skills: Fluency in English, written and verbal. Fluency in Arabic or other languages is advantageous
Flexible attitude towards travelling to other UAE offices
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