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Job Description

Overview of the role

The Administrative Assistant provides essential office services by implementing and maintaining administrative systems, procedures, and policies, as well as monitoring ongoing projects. This role ensures the smooth operation of the office and supports team efforts to achieve related objectives.

 

What you will do

  • Optimize Workflow: Study and enhance methods, implement cost-saving measures, and develop effective reporting procedures.
  • System and Procedure Management: Analyze and improve operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implement necessary changes.
  • Respond to Inquiries: Manage telephone and email inquiries related to stationery, cafeteria, plants, flowers, cleaning, manpower, and other business requests.
  • Support Team Efforts: Contribute to team goals by completing related tasks as needed.
  • Document Management: Organize and file papers and documents efficiently.
  • Facility Management: Manage the Group HR floor, Facility management etc.


Skills

equired Skills to be successful

  1. Reporting and Administrative Writing
  2. Proficiency in Microsoft Office
  3. Process Management and Organization
  4. Information Analysis and Problem Solving
  5. Professionalism and Effective Communication
  6. Supply Management and Inventory Control

 

What equips you for the role

  • Bachelor's degree and minimum 3 years of relevant experience in a similar office administration role.
  • Good verbal and written communication skills to enable effective interactions with teams members, employees, managers, and other stakeholders.


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Al Futtaim Group logo
Al Futtaim Group
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Established in the 1930s as a trading business, Al-Futtaim is one of the most progressive regional business houses headquartered in Dubai, United Arab Emirates. Structured into six divisions; automotive, retail, electronics, engineering and technology, real estate, financial services and general services, Al-Futtaim operates through more than 60 companies and maintains a decentralised approach, giving individual businesses flexibility and versatility to maintain a competitive stance. Employing in excess of 20,000 people across the UAE, Bahrain, Kuwait, Qatar, Oman, Egypt, Syria, Pakistan, Singapore and Europe, this approach benefits employees, providing a clearly defined work culture where individuals are empowered with authority and responsibility for their work. The success of Al-Futtaim is attributed to proactively managing change whilst upholding the values of integrity, service and social responsibility. The majority of businesses, built on a portfolio of world leading brands, dominate their sector.

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