Receiving records from clinics, emergency room, wards, and other sections.
Update/return all received records from the computer
Maintain the Ministry of Health Forms in the System
Collect the data from various department in the prescribed format
Enter the data in the system for the retrieval on the daily / weekly / monthly
Send the statistical Report to the concerned Govt. Department as per the instruction
Maintain the log sheet/ register for the submission of report
Prepare the administrative statistics as per the requirement
Submit to the concerned on regular basis
Retrieval of all request records from the clinics through encounter forms, emergency requisitions, admission and other sections (if needed)
Make a follow-up checking of missing records
Entertain incoming phone calls with a proper attitude and response immediately
All other duties assigned by the Filing Room Supervisor and MR Manager
Prepare any statistics upon the request from the companies and govt. agencies
Prepare any other statistics as per the instruction of the supervisor
Checking the discharged list against the received medical records and provides proper assembling and processing of the inpatient medical records as per the procedure.
Evaluate each patient record’s deficiency and arrange them for completion with the cooperation of medical and nursing personnel’s.
Check all loose or misplaced report in the patient records if they were properly mounted in the mount sheet and arrange them in the chronological order;
Ensure all documents in every patient record audited so as to avoid further loose of these documents;
Dispatch assembled records to the completion area for further process. Merge all duplicate patient records and verify if they are really duplicates
Re-folder all the damaged patient records and arranged them in the proper order
Coordinates with the other MRD assistants for all the needed patient records;
Participates on educational programs relative to Medical records functions;
Performs other related works as per the instruction of the Medical record Officer; and
Attends the monthly meeting with the Chief of Medical Records Officer in review of the preceding month’s day-to-day activities.
