Job Description
Role : Document ControllerLocation : Abu Dhabi Role Purpose:A Document Controller is responsible for managing and overseeing documents for a particular project or for an entire organization. They ensure that all documents are properly created, signed, stored, and backed up/Archived, and that any retention policies are followed. Also preparing the required formats, daily, weekly & Monthly Reports. Enhancing the Documentation Systems, in addition to prepare any required word or Excel Tables or Form…etc. Key Accountabilities of the role General: Provide a high level of customer service and care. Present the company in a professional manner in all business fields. Self-development and continuing personal development. Enhance the Documentation and archiving Systems. Preparing all required tables, forms, and reports.Policies, Systems, Processes and Procedures: Analyses and document business process and problems to develop solutions to enhance efficiencies.PMC:•Document Management: Manage the intake, handling, and storage of documentation.•Process Implementation: Develop and implement processes for document control.•Compliance: Ensure all documentation meets formal requirements and required standards.•Review and Update: Regularly review and update documents as necessary. •Program: professional in Microsoft offices especially Excel, Word & power point•Version Control: Track and manage versions of documents.•Retrieval: Retrieve files as needed by company staff.•Backup and Storage: Securely backup and store documents.•Accessibility: Ensure all documentation is discoverable and accessible.•Organization: Ensure proper organization and categorization of documents.•Coordination: Coordinate with project teams to ensure all documents are accounted for and in the appropriate location.•Meeting Records: Record, review, and distribute minutes of meetings.•Regulatory Compliance: Monitor regulatory activity to maintain compliance with records and document management laws.Risk: Monitor exposure to risk and compliance of respective development advisory department.Training:In house training will be given Specialist Skills / Technical Knowledge Required for this role: A bachelor’s degree in business administration, information management, or a related field. Good to advance Microsoft programs knowledge especially Excel, Word and Power point. Good Communication skills. High level of accuracy and attention to detail. Proficiency in document management software and systems. Good to advance Microsoft programs knowledge especially Excel, Word, and Power point. Previous experience :- Minimum Seven years’ experience working in the field of Engineering, Construction and project Management systems and Documentary.
