Logistics Coordinator

Logistics Coordinator, Offshore

Offshore Responsibilities:

Drivers Management:

1. Follow up on the passes and documents validity for the equipment and operators.
2. Update staff information and contact update.
3. Accommodation and travel planning for Drivers.
4. Make sure that the operators are well established in sites with suitable conditions
5. Arrange Drivers PPE’s.
6. Ensure all trainings are conducted as per the requirement.

Rotations Planning:

1. Arrange Technical, safety and practical training of new offshore employees and drivers.
2. Monthly reporting of project/ personnel rotation and activities to operations manager.
3. Sporadic offshore rotation trips, the tasks may be changed according to project needs.
4. Leaved planning and Travel history tracking for all operators in the island as per internal HR and site requirement.

Maintenance Coordination:

1. Ensuring Sub-contractors on-time maintenance and repair responses.
2. Coordinating with Sub-contractor on-time deliveries of spare parts and equipment replacements in case of failure
3. Lead meeting to review maintenance work completed (Daily/Weekly/Routine Maintenance), finalize the next work to be done.
4. Plan Purchase orders for due maintenance activities (One Month before). Ensures accurate estimate of this work. Writes the requisitions for unplanned work.
5. Summarize and report all the work done to the Operations manager
6. Maintains a cost ledger for all work (planned and upcoming) with estimated or actual cost (with input from Planners, suppliers quotes,)
7. Maintain a good relation with the Contractors.
8. Ensure to follow Line Manager and / or QHSE Manager/ Assistant QHSE Manager & Senior QHSE Supervisor Instructions, which are in line with policies and guidelines
9. Report any hazardous condition to the immediate supervisor or department manager and warn other employees for their safety.
10. Follow up on the Spare parts shipping to the island
11. Prepare the DN for shipped items and consignment for demobilized Equipment from site.

Reporting:

1. Update the project trackers in order to keep update of all operations:

• Master sheet
• Operators sheet
• Equipment tracker
• Purchase Orders tracker
• Invoice Trackers
• accruals and profit trackers

1. Provide regularly updated reports to the operations manager on the status of implementation against project goals and objectives:

• Monthly Maintenance Report (Daily, Biweekly and routine maintenance with actual dates)
• LPOs and expenses against maintenance due Report
• Maintenance due report
• Monthly Rotations report
• Improvement: Work in our internal Programs development
• Ensure the achievement on the project profitability and KPI's

Systems and applications

1. Optima Application
2. IVMS tracking system application
3. Propose improvement suggestions/opportunities, risk reducing and corrective actions

HSE

1. Adhere to Client’s and Company HSE objectives and KPI’s.
2. Coordinate with Internal HSE manager in order to Provide input and reporting if required.
3. Reporting of incidents that might cause personnel injury, damage to the environment or other person’s property.
4. Ensure the corrective actions in order to close the remarks following inspection reports raised by end user.
5. Assure safety awareness.
6. Ensure collecting MSDS for the equipment received from supplier and ensure proper storing conditions upon HSE coordinator advice.
7. Participate in the incident investigation and reporting.
8. Prepare audit plans.

Onshore:

1. Preparation and of client timesheets.
2. Suppliers Timesheets: Upon confirmation from client confirm the same with suppliers
3. Invoicing: Forward the approved timesheets to finance team for PI creation and follow up on the due Purchase orders by end user.
4. Create Jobs for Equipment Rental of the Month by 25th of each Month.
5. Calculate and book the accruals in the Job created.
6. Follow Up on the Invoices for the Mont KPI to receive by maximum 15th of the following month.
7. Compare the Invoices amount with the contract rates and approved timesheets
8. Raise the received invoices in the system
9. Arrange Purchase Orders for additional equipment

Qualifications & Characteristics:

Education –Mechanical background

Work Experience:

• 5 years’ experience in Oil & Gas
• Offshore experience is a must

Specific Skills :

• Excellent Communication skills