Junior Bid Manager / Bid Coordinator

1                     Mission

To prepare bid and commercial offers to Clients either for unsolicited offers or response to RFP.

2                     Line and Staff Relations

The Junior Bid Manager will report to the Bid Manager and will work in close collaboration with the following teams:

• ADPI staff:
• Business Development & Marketing
• Project Management Office (PMO)
• Heads of Practice, Building and Systems

External collaborators:

• Engineers of different trades within the practice as well as with Engineers in other practices.
• With partners and sub-consultants assigned for the projects in the most professional manner ensuring all meeting are minuted and all exchanges are adequately documented.

3                     Key Responsibilities

Bid Management

• Ensure document version control .
• Drafting and reviewing bid text.
• Assist in the preparation of all Bid technical elements for approval.
• Collate all Bid contractual elements for approval
• Assist Bid Manager in the preparation of Bid financial elements.
• Ensure through their contribution, the submission of bids on time and with required quality.
• Preparation of bid submission matrices identifying individual responsibilities for every section.
• Assist the Bid Manager in producing the bid program.
• Formatting of the document.
• Assist with monitoring receipt of information from authors against the submission matrix and ensure information is received on time.
• Collate feedback from bid reviews and distribute to authors.
• Attending from time to time meetings as required

Design Management

• Define design requirements for the tender if required, in liaison with the Heads of departments.
• Maintain a knowledge of alternative technical solutions with a view to being able to resolve tender with innovative solutions.
• Participating in improving the bid tools of the Company (Lessons Learnt in particular)

4                     Profile Specifications – Minimum Requirements

• 7 years of total experience with a minimum of 2 years on Airport / large transportation projects.
• Architecture or Engineering Degree (Bachelor equivalent or above) in one or more of the following fields: Architecture, Civil Engineering, MEP or Systems.
• Proven success in winning bids/tenders from within the airports/ transportation industries/large infrastructure projects. (Experience in Asia and/or Middle East is a plus)
• Willingness and ability to travel as the role requires.
• Knowledge and experience of international legal, business and financial principles and concepts in the airports industry / consulting.
• High attention to detail, patience, well-developed analytical, presentation/communication and negotiation skills.
• High emphasis on quality and correctness of the production.
• Displays high degree of confidentiality on documents, customers, data or any Company related information.
• Contribute to case study and project review sheets.
• Proficient in English both written and spoken.
• Proficient in MS Word, Excel, Powerpoint and Visio.

NOTE TO RECRUITERS:

• Please note that ADP Ingenierie does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Recruitment Fee Agreement, ADP Ingenierie will not consider or agree to payment of any referral compensation or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously signed agreement, ADP Ingenierie explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes, including those submitted to hiring managers, are deemed to be the property of ADP Ingenierie and no fee will be paid in the event the candidate is hired by ADP Ingenierie as a result of the referral or through other means.