Job Description
Role Purpose:
Seeking a highly organised and detail-oriented events specialist to join our dynamic team. The successful candidate will play a pivotal role in executing and overseeing a wide range of events hosted by DCT. The specialist will collaborate with various stakeholders, manage logistics, and ensure seamless execution of events to achieve organisational goals.
Key Responsibilities:
Events coordination:
- Event coordination and Execution:
- Coordinate a diverse range of events, including conferences, meetings, seminars, and social gatherings.
- Work closely with internal sectors and external vendors to ensure all aspects of events are well-organized and executed according to plan.
- Logistics coordination:
- Coordinate event logistics, including venue selection, catering, transportation, audio-visual requirements, and accommodation arrangements.
- Oversee the set-up and breakdown of event spaces, ensuring all elements are in place for a successful event.
- Budget Oversight:
- Assist in developing and managing event budgets, ensuring cost-effectiveness and adherence to financial constraints.
- Track and report expenses related to each event.
- Vendor and Stakeholder Relations:
- Establish and maintain relationships with vendors, sponsors, and partners.
- Coordinate with internal departments to ensure all stakeholders are informed and aligned with event objectives.
- Promotion and Marketing:
- Collaborate with the marketing team to develop promotional materials and strategies for events.
- Utilize various channels to promote events and drive attendance.
- Attendee Engagement:
- Ensure a positive experience for attendees by addressing inquiries, providing information, and addressing issues promptly.
- Implement strategies to enhance attendee engagement and satisfaction.
- Post-event evaluation
- Conduct post-event evaluations to gather feedback and identify areas for improvement.
- Prepare comprehensive reports on the success of each event, including key metrics and recommendations for future events.
Communication and Business Relationships:
Internal
- DCT Relevant Sectors / Departments
External
- Service providers
- Events agencies
- Government and private entities
Qualifications:
- Bachelor’s degree (Master's Preferred) in Communication, Journalism, Public Relations or any other degree within a relevant industry.
- Professional certification in Communication, project and event management is preferred.
Experience:
- 1-2 years of experience in Business Administration, Project Management or any other experience within a similar role or industry
Language:
-
- Full professional English and Arabic proficiency both in speaking and writing.
- Skilled in MS Office (PowerPoint, Word and Excel).
- High level of competency in relevant software applications.
- Self-motivated with a proven ability to complete work in a timely manner.
- Ability to quickly integrate with existing business software tools and knowledge of other relevant industry software.
- Ability to multi-task and to prioritise work effectively.
- Knowledge of internal Communication development and data management.
- Extensive knowledge and understanding of Internal engagement requirements.
- Ability to build and maintain strong relationships with key stakeholders and vendors.
- Ability to analyse problems, identify alternative solutions, anticipate consequences, and provide excellence in execution: committed to delivering work with high-quality standards.
