Description
Position at The Aquila School Job Description for HR Officer ISP Principles Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately. Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others. Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community. Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools. Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement. For all staff in school we share a responsibility to ensure that children are safe and properly supervised at all times. Our school is committed to ‘amazing learning’- providing enjoyable and meaningful learning experiences so that every pupil makes as much progress as possible. All staff are expected to adhere to The Aquila Professional Code of Conduct and commit to promoting our vision – ‘A happy community school with amazing learning at its heart where pupils are empowered to make choices, engage in meaningful learning experiences and make exceptional progress’. Our focus is providing children with amazing learning and to be the school of choice for the community we serve. The Aquila School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history. HR Officer Key Responsibilities Talent acquisition and on boarding
Assist with the recruitment process by placing job ads, ensuring budgets are available, creating job descriptions, scheduling interviews, screening candidates, creating job offers and contracts
Assist with the on-boarding including uploading documents to the HR/ISP & KHDA systems
Ensures all new joiners have their reference checks in place
To liaise with new joining staff and ensure that their documentation is completed prior to joining, KHDA approvals and visas/work permits are in place prior to joining
To liaise with various teams to ensure that new joiner items are ready and in place before they join
HR Operations
To support the HR Manager in all HR operational processes
To ensure all relevant staff have appropriate Health insurance and receive their annual / bi-annual benefits as per their contracts
To ensure all staff have the relevant documentation and approvals and to ensure that no staff or contractors working alongside children are allowed in school until they have three good references, safeguarding training, ten-year police checks and confirmation of qualifications and identity
To ensure a smooth exit is achieved by those leaving by following the exit formalities and following up on payment of their end of service dues. Issuing them with an experience letter
To maintain historical human resource records by designing a filing and retrieval system, keeping past and current records
To keep up to date with best practice and legislation
To liaise with the PRO to ensure documentation required for governance is in order
To assist with organizing in house or off-site activities for all staff
To maintain a visible, professional and high profile within the school
To maintain staff records on the Cezanne database and ensure staff are trained on how to use it
To submit for approval, the monthly attendance report for payroll purposes
To log staff attendance and inform the HR Manager of patterns of staff attendance
Monitoring, and reviewing staff performance
Provide information and reports on data such as staff turnover, references, cost per hire, training hours per person, etc.
Ensure compliance with regional and local legal requirements by enforcing adherence to requirements
Manage systems for staff attendance recording and ensure the absences are recorded on the HR system
Ensure compliance is met on the CBC and safeguarding as required by ISP & the School
Compensation & Benefits
Prepares contracts, contract addendums, offers, and agreements for any compensation and benefit awarded to employees.
Organizational development
Serve as a partner to provide advice on organisational design issues.
Talent development/education
Ensure performance management opportunities are in place for all staff to enhance their ability to achieve goals and capability to assume increased levels of responsibility.
To co-ordinate booking of Professional Development for staff in line with school priorities and compliance documentation
Government Relations
Ensures all employees have their KHDA, work permit and Visa approvals
Ensures all licences are up to date and follow up with the PRO before expiry.
To ensure legal compliance by monitoring and implementing applicable human resource requirements; KHDA guidelines, RTA guidelines and approvals for bus drivers and monitors
Health and Safety
Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
Assist in implementing all policies and rules governing student life and conduct
Ensure that, all the necessary health and safety rules and procedures are being followed
Maintain an awareness of all the health and safety measures to be taken when in school
In addition, all staff are required to carry out any tasks required by the school or the regional office to facilitate the smooth day to day running of the school To be line managed by the school HR manager Hours of work- 7.15 am to 4:00 pm Monday to Thursday, and up to 12:00noon on Friday’s, plus occasional evening and weekend work Holidays- 30 calendar days per year You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.
Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.
Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.
Resilience. Can deal with setbacks and challenges calmly and effectively.
Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.
Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.
Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.
Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.
Diversity & Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.
ISP Commitment to Safeguarding Principles ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history. ISP Commitment to Diversity, Equity, Inclusion, and Belonging ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
